leadership

6 Ways to Engage Your Team in Vision Setting

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I love to work on vision. I’m a dreamer. It’s not hard for me to come up with new ideas, and I do it often. Not everyone has that mindset. I also think quickly and I realize not everyone does. In my present role, I work with a different church each year, and lead them through a process of vision setting. This means I’m engaging with a wider range of individuals, some who are excited about and comfortable with working on vision setting, and some who are not.

Here’s the big question: how can you make sure that everyone is able to fully engage in the process of setting vision for your church or organization?

  • Follow a written plan.

When you lead a team through the process of setting vision for your organization, make sure you first identify a written plan. Whether you use something developed by another, or like me, pick and choose exercises from a variety of sources, make sure that everyone has access to the plan before starting the process. Then each person – not just the leaders – can see where the process is heading.

I provide everyone with a booklet they can follow. One of my team has a difficulty hearing, so the booklet helps him know where we are even when he misses some of what is said in the discussion.

In addition to the overall plan document, for each meeting, I also provide a clear agenda, complete with breaks, and times listed for each exercise so everyone can see if we are falling behind. I try to be a little flexible with the time, and even skip some pages in the workbook if we are running behind schedule. The participants can check those out later if they want.

  • Use Variety

I like to do more than just a question-and-answer format. Some of the exercises I like to use for vision setting sessions are multiple choice or circle the best answer. Some are fill in the blank. I provide examples from other organizations that can spark ideas. I do a little leading but prefer to get the team to do most of the talking, especially since I am the consultant and will not be with the church as they move to implement the plan. My job is to make sure they can arrive at a common vision that is truly theirs. This means that I invite a lot of discussion. I do some work on a white board when trying to bring their ideas together so everyone can see any common threads. I even included a few colour charts to help visualize some exercises. I also like to add a few cartoons! Make sure to include times where people can get up and move around a bit. Sitting for too long will slow people’s thought processes down.

  • Go Slow

When leading a vision process, go slower than you think you should. There are always a few who think slowly and need time to think about things. Some ideas may be brand new and might need some mulling over. Some participants will read and process the directions for the next exercise slower so you can’t rush the process. Too much information too fast will not work. Instead, give time to process to keep everyone’s thinking clear.

  • Circle Back

I have found that it is helpful to present exercises that to get the team to see the present reality and the future possibilities from a number of different angles.

As I recently led our team through a visioning process, it was interesting to see some of the same ideas coming up throughout the session, and ideas coming up later that built on what was previously discussed.  As these topics came up multiple times, it resulted in more clarity.

  • Highlight Recurring Themes

When you are working through a vision process, note these recurring ideas so that everyone is aware of them. It’s obvious that these are the themes that will be a major contributor to the final vision statement and vision picture. Listen to how their answers to different questions tie together and form a common theme. As the leader of the session, you are in position to observe these connections and identify them for the group.

  • Listen to God

In the recent process I led, there were a few times where we just stopped and prayed, both talking to God and listening to Him as well. There were a few times where different members of the team felt God was saying something we needed to pay attention to. When there were others that concurred, we took those thoughts seriously and integrated them into the values and vision that were taking shape.

It was very encouraging to me to see our team fully engaged through a 6-hour vision marathon! Everyone contributed to the conversation and was involved in the process right from the beginning to the end.

What are some ways you have found helpful to keep people engaged in process of developing a vision or strategy?

Keep looking up,

Andy Wiebe

Book Reviews: Andy’s 2023 Reading Experience

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UNIQUELY YOU – by Ron Kitchens

Uniquely You: Transform Your Organization by Becoming the Leader Only You Can Be is an encouraging book for any leader. Ron Kitchen builds off his own experience and the many lessons he has learned along the way. Ron shares many stories as he highlights the value of building a great team. He gives a number of great ideas on how to build that team. I like how he puts family first, and makes that an important part of his business, so that everyone on the team has that same priority. His ideas have a great track record as his teams don’t have alot of turnover because they love working together.

This books has short chapters which will be appreciated by those who don’t like reading but still want to learn.

5 Practices to Prepare for the Busy Seasons

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This is going to be a busy week for me. It is jam-packed with responsibilities and deadlines. I will be attending a funeral in another province, which will take about three days including travel. On the way home I need to make arrangements to pick up a car my daughter bought from an online auction. Then in the four days remaining this week I will preach at a Christian School chapel, plan and lead an Elders Board meeting at the church. Saturday I am to lead the Elders and their wives through a 6-hour Visioning Retreat. On Sunday I am beginning a sermon series in Colossians as well as leading the church in a communion celebration. Besides that, I already have one coffee meeting and a Men’s breakfast. And this list doesn’t include those little interruptions that come up regularly, or the fact that I am also writing a blog and posting another this morning.

So how do we handle the busy times of life?

  • Use the slower times to prepare and plan ahead

My weeks are not always this full. I hope yours aren’t either. So when you have a little more time on your hands, think ahead. I usually plan my sermon series weeks if not months in advance. I often take time at the beginning of the year to plan a whole year of sermons, figuring out when to preach certain topics or themes or books of the Bible.

I have already been working on the Colossians sermon series so I have a pretty good idea of how I will introduce the series on Sunday. It’s not completed, but it shouldn’t take too much more time to finish my introduction sermon.

I have known I was speaking in chapel for about eight weeks. I have a sermon I preached a few weeks ago that I think will adapt well for this purpose. I need to adjust the sermon to make it interesting and applicable to 5- 15 year olds, but at least I have an idea of what I will be doing.

So when you have slower times, think ahead. Plan what you will be doing in the future. The more you think ahead, the more likely you will have at least some of the work done for the events of those busy seasons.

  • Use your experience to help you in the busy times

I have had little time to specifically focus on the Vision Retreat I  lead on Saturday. Fortunately, I have experience leading similar events. I have old files of other vision processes I have led and can adapt those to specific needs of this church, giving me a great starting point.

I heard of one pastor who threw away every sermon he preached. He wanted each sermon to be fresh and not a repeat of something before. While I appreciate the desire to be fresh for each teaching, there is great benefit in having old files to go to when you need to work on something you have already done at some point earlier in your life. Use your experience. Build on it. Don’t waste it by throwing it all away.

  • Pray

We love the story of Jesus multiplying the loaves and fishes. He prays and the little boy’s lunch becomes a buffet for a crowd! Some of us have stories of God multiplying meals we have served when we did not think we would have enough.

In the same manner, why not pray and ask God to multiply your time? Ask God to stretch out your time so you will have adequate time to do what is required in your busy seasons. Or alternately, ask God to help you work more efficiently and accomplish more than you usually do in a certain period of time. Ask God to stretch your time and abilities to you can do your best, even in busy times.

Number one priority marked with red circle on math notebook
  • Focus

Sometimes in busy times we cause more problems for ourselves by getting caught up in all that needs to be done rather than focusing on one thing at a time. I don’t have to do the Visioning Retreat until Saturday, so I should focus on the other events that I need to prepare first. Work on one deadline at a time.

Focus in on one thing at a time so you can give it your best. Ask God to help you with your focus. He can help you work on one thing at a time rather than being overwhelmed with everything at once.

  • Do your best in the time you have

If you are good at what you do, you will want to do your best with your responsibilities. That is a good thing. But sometimes we have to let go of perfection and just do our best with the time and energy we have. This is not an excuse to do a poor job or not put in the effort, but there are times when our plate is just too full for us to make everything perfect. Do your best all the time, but also be realistic about the time you have.

Busy weeks will happen. Sometimes you will have multiple deadlines to meet at the same time. Ask God to help you and do the best you can, working on one thing at a time.

Keep looking up,

Andy Wiebe

Ancient Leadership Lessons

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Many of you would have great suggestions for books on leadership from your own reading and study. And the list would be quite varied as there are all kinds of books on leadership from many different aspects. I love to check out the latest leadership books, but I want to remind you of some ancient leadership lessons from an old book.

If you were to read the Bible with an ear for leadership concepts you would find many aspects to put into practice and learn from. While it is not a leadership book, the stories of different leaders in history can speak powerfully into our present leadership situations.

Nehemiah has been an example as he had a clear vision for how to repair the wall around Jerusalem, how he was able to recruit and delegate, and persevere through opposition. Ezra is an example of a leader as he rebuilt the temple in Jerusalem. These are some good examples for us.

Leaders, I would encourage you to read the Bible and look to the Bible to speak into and shape your leadership. Some of it is personal. We have examples of the faith of Abraham over a long period of time, continuing to trust God to be faithful to his promises. Had God given you a vision? Trust God to do his work through you to accomplish that vision. Continue to push ahead faithfully.

Joseph is an example of someone who persisted faithfully no matter the circumstances around him. All leaders face difficult situations from time to time, but we can continue to faithfully serve God even in those difficult times.

I like the desperation of Moses, begging God to go with him and the people. Moses said to God, “if you don’t personally go with us, don’t make us leave this place.” (Exodus 33:15) We need to have that kind of desperation for God to go with us too. As children of God, we know that we can accomplish little of value unless He goes with us. Christian leaders need to have that desperation of Moses that God go ahead and with you in all your endeavors.

We can learn from some of the negative examples as well. We can learn the devastation of listening to the crowd, as Aaron did, when he allowed the people to make a golden calf because Moses was gone to long. We can learn from the bad example of Eli who did not correct his sons when they disobeyed God. We can learn the importance of leading and not letting the crowd mislead us. We can learn the importance of following through and even discipling those under us when they do wrong.

We can learn from the example of the twelve spies the Israelites sent into the land God had promised them. They came back with stories, but there were two very different stories. Ten of them saw danger everywhere. They even exaggerated their stories – talking of giants who made us look like grasshoppers. But there were two others, Joshua and Caleb, who spoke of the wonderful fruit of the land and that it was flowing with “milk and honey”. It is a great place, and we can trust God to go ahead of us and give us the land. We can learn how the different views and the different stories we tell influence the people we lead in powerful ways. The Israelites listened to the majority and accepted the negative picture. They chose fear instead of trust because they listened to frightened leaders. God made them wander the wilderness until all that generation was dead and gone. Only then, were Joshua and Caleb able to enter the land with the next generation. What story are you telling? Are you pointing people to the problems or to the God who helps us through the problems?

And of course, we can look at how Jesus led his group of twelve. There are many leadership skills we can learn in how he led that small group. We can see how he loved and cared for those under his leadership, we can see examples he set when he washed their feet, we can learn from how he exhorted Peter when he misunderstood what Jesus’ plan was. We can learn from his commitment to the plan, never wavering.

Yes, learn from the great leadership books and seminars, but do not forget the ancient leadership wisdom from God’s word that still speaks into our leadership roles today.

Keep looking up,

Andy Wiebe

Book Reviews: Andy’s 2022 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

BEAUTIFUL OUTLAW – By John Eldredge

Beautiful Outlaw: Experiencing the Playful, Disruptive, Extravagant Personality of Jesus by John Eldredge is a book that will shock some people while encouraging others. He writes about Jesus, but not in the distant manner that we often think of him. Eldredge presents Jesus as a human in a way that few, if any, have before. It is a great reminder that Jesus was a human who walked this earth in a certain place in time within a specific community and with other human friends. Eldredge points out where Jesus responds with emotion like any other human person. He, in his words, is trying to “clear the religious fog” around who our Lord and Saviour Jesus was and is. Do you want to know Jesus better? This book will help you in that search. Your ideas may be challenged, but I do believe the person of Jesus will be revealed as a person you can actually communicate with and live your life with.

Book Reviews: Andy’s 2022 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

DISCIPLINES OF A GODLY MAN – R. Kent Hughes

Disciplines of a Godly Man is a call to men in the church and home to stand up and be whom God has called them to be. Kent Hughes challenges men to step up and discipline themselves with chapters dealing on personal soul issues, relationships, character, and ministry. The church is looking for good men to give themselves to the work of ministry. God is looking for good men to give themselves to leading in the home, the church, and in the culture. Hughes does a good job reminding us that this is not about legalism: doing something in order to gain God’s favor. In fact, this is the opposite. This is about living in such a way that we honor the One who already loves us and calls us to a disciplined life of faith in Him. This would be a great book to walk through with a Men’s Group.

4 Documents That Keep You Organized

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I am leading a church through a transition period right now. One area of my focus is helping the church become more organized. Some churches are afraid that the more organized they become, the more the church resembles a business. That fear is founded in the idea that if a church becomes businesslike it loses its role as a church. But an organized church will run more efficiently and be more effective. Let me suggest four documents that will help the church become more organized and move you toward your full potential.

  1. Bylaws

Every organization must have a written document that guides their practices. Even when a denomination has a constitution, the local church still needs to have their own bylaws that give clarity to how they will function. This document directs how membership works, who can become a member, and what benefits and responsibilities members have. It clarifies how the leadership board is formed, including who is eligible for board roles and how they will be selected. Church Bylaws should include their Statement of Faith so everyone knows what their key beliefs are.

The bylaws should not include things that may change from time to time. Bylaws need to be reviewed regularly but should not be changed lightly. Instead, practices that may change from time to time can be included in a policy manual.

2. Policies

Every organization needs policies on how to handle things as small as who gets keys to the building and as complicated as how facility rentals work. Policies guide leadership in knowing how to address situations without requiring a unique decision every time when faced with a similar issue. For example, instead of addressing every request for a key separately, policies are established which can guide every distribution of keys without another board vote needed. This creates efficiency for both the leadership and church members in that each person should know what is required of them and the correct process for achieving their desired outcomes.

Further, a policy manual reduces the amount of decisions made at the leadership level because everyone can check the policy for how to handle situations that come up.

3. Job Descriptions

Many churches are lacking in providing good job descriptions. One church I served never even had a job description for their Lead Pastor – me. Good job descriptions give direction and hold people accountable. A good job description outlines the basic responsibilities that a person must meet to fulfill their role. This gives a board criteria to evaluate the individual’s efforts and keep them accountable to.

The latest job descriptions we were working through were for the Welcome Team at church. We established clear job descriptions for the Greeters, the Ushers, and the Coffee Crew. We even had one specific to the Head Usher who would captain the team on Sunday morning and cover a few extra responsibilities. Now, as we recruit people to these roles, each person will know exactly what we are asking of them.

Job descriptions need to include the job title, who the person will be responsible to and who will be responsible to them. It needs to list the qualifications for someone to step into this role as well as a list of responsibilities of the job. It is helpful to also determine a term, so everyone knows when this role is complete.

Job descriptions help identify and organize roles within an organization, which is valuable for ensuring everything that needs to be done.

4. Systems

This is something that many organizations, churches included, never even think of. It is helpful to have systems in place. These are basically a step-by-step instruction how to handle certain situations.

For example, a Welcome Team may have a system that guides them how to get contact information from new guests and how to pass that information on to the right people who will then follow up in some way.

The clearer the system is, the more likely it will be followed.

We all benefit when things become more organized. What documents have you found to be helpful for your organization or church?

I hope you have these documents in place. Let me know if you would like help developing these for your organization.

Keep looking up,

Andy Wiebe

BOOK REVIEWS: Andy’s 2022 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

MASTER LEADERS – by George Barna

If you want some leadership tips from a number of leaders in one book, this is it. Barna has interviewed thirty leaders and summarized their responses into sixteen keys to success. The leaders are from various backgrounds: Politics, business, sports, etc. The leaders share from their own experiences, including good examples of how they followed through or fell short of the leadership tips they are sharing. This is an excellent book for anyone wanting a good primer on leadership.

Budgeting: A Guess, A Dream, Or A Plan?

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An organization working through the budgeting process needs to forget guessing, begin dreaming, and develop a plan.

Forget Guessing

If you are guessing what your budget should look like that means you have not done your homework.

The budgeting process can seem a little like a guessing game. Yes, you are looking ahead with no assurance that the money you expect and hope to come in actually will. You do not know what your costs for the year will be.

There are some fixed numbers like salaries, but other numbers, such as utility costs that fluctuate based on weather, aren’t as certain. You can get a good idea of what your office supplies will cost based on the previous year, but those costs go up from time to time.

Doing your homework means looking at the realities of the past and the possibilities of the future. The realities are how much you spent on different things over the last few years. You should be able to forecast based on the trends of the past. Developing a budget is not random guessing but a process of looking at various factors to determine the best budget. As for income, look to the past and how current realities might determine if that same amount of income can be expected next year. In a church, if many people are experiencing job loss or are moving away, you may have to anticipate less income as fewer people are able to give. A budget is a thoughtful forecast based on prayerful dreaming and visioning, and connected to a plan of how to move toward the vision. While budgeting always involves a level of uncertainty, you must create a budget based on real information.

Begin Dreaming

Most churches, like other organizations, hope to grow. That means connecting with more people and running more programs. This means greater costs, but hopefully greater giving as well.

It is important for organizations and churches to dream about the future. I believe that we need to build our organizations and our budgets around “God-given” dreams. Ask God what his desires are for you and the people you work with and the people you serve. Are there needs and opportunities God is calling you to step into?

Dreams often cost more than the expected income. This is where the hard work comes in. Find a way to determine if costs need to be cut or your income can be increased. Whether you are a leader in a church or another organization, determine if God wants you to create a budget that will cost more than your forecasted income. We can’t be irresponsible, yet faith plays a part. If you believe God wants you to do certain things and they cost a certain amount, sometimes a budget can look impossible outside of the fact that God can bring in the necessary funds.

A budget is part of your dreaming as you look at how you can meet the costs of the dreams you believe are from God. A budget is an important part of developing your vision as you will need to pay for the costs of moving toward that vision.

Develop A Plan

As you dream of what could happen next year, have a plan so you know where you will be spending money, and an estimate of how much. Your plan is based on your vision and God-given dreams. Your vision and goals should help you project what will be spent over the next year. In our church we also invite leaders of certain programs to submit budget requests based on their vision and goals for their own ministry.

A budget is not just a guess, is needed to achieved your dreams, and can be achieved as you develop a plan around that budget.

  • Set Clear Goals and Strategic Steps

Defer to your organization’s mission and goals to inform how money will be spent. Your goals and strategic steps will give you an idea of what your financial costs for the year will be. Build on the data from past years to develop a plan for how your finances will support your organization’s God-given dreams.

  • Communicate Your Vision

Communicate your vision and God-given dreams clearly to all stakeholders in your church or organization. Share your dreams with passion and excitement. Help them see how their financial contributions will make a difference in people’s lives. Let them know what they are contributing to.

  • Report Regularly

Use a regular reporting structure to let key people know how things are going financially and how that is helping you move toward your goals. Implementing a reporting plan, including what the reports will look like, who will prepare them, and how often they will be shared keeps people informed and prevents surprises when adjustments may have to be made. Updates keep people connected and donors excited about continuing to support the church. When people see the impact of their giving – perhaps through a connection to real people who are being helped – they will be more likely to continue to give.

The results of not reporting on finances regularly can be detrimental to organizations. One church used a congregational meeting to inform the church that finances were very low, and to meet costs, they would be letting a few staff go. The problem was, they had not informed the congregation of the financial situation before they decided on this solution. If they had done so, people may have been willing to increase their giving. If people think there is plenty of money, they may be spending their money elsewhere. Don’t wait until there is a problem before you inform those invested in your church or organization.

If you are determined to honor God in your church and organization, then make sure you talk with God about your dreams and His dreams and then develop clear plans on how to move ahead. Continue to ask God for the wisdom He offers as you handle the finances of your organization with integrity.

Keep looking up,

Andy Wiebe

The Future Life of a Leader

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As a leader, you live in the future. While you have to be grounded to the present, and build on the past, much of your time is spent looking at the future and how to best prepare for it.

Vision

A leader, and his team, need a clear vision of where they want to go. A vision is your expectation of what the future could look like. You need to be able to see the reality of the future clearly enough to know what you must do to get there. This takes some creative and well-informed imagination. You need to know the realities of the present well enough to know what can be reality in the future. If you understand the present clearly enough, you know what must happen to make your dreams come true.

The average person doesn’t have the capacity to dream. Some are so loaded down with life that dreaming seems impossible. I recently talked with a lady who had been a single mom, just barely surviving day to day. She said she had not had any energy to think beyond the present day for a long time.

To think beyond that was impossible. Others do not have the time or ability to dream a better future.

The average person doesn’t have the capacity to dream. Some are so loaded down with life that dreaming seems impossible. I recently talked with a lady who had been a single mom, just barely surviving day to day. She said she had not had any energy to think beyond the present day for a long time. To think beyond that was impossible. Others do not have the time or ability to dream a better future.

Leaders need to be able to see a better future and take the responsibility of helping others see that better future.

Growth

As a leader you should anticipate growth, and desire that more people come to church. This requires future thinking to anticipate what this growth will look like and how you will get there. Will you outgrow your space in the next couple of years? Will you need to expand space or start multiple services? Will you have to hire more staff or equip more volunteers? Consider what a larger congregation will look like and the realities that will be associated with that welcomed growth. As you see that future, you need to be able to begin to prepare for it.

Meetings

When you plan a meeting, you are living in the future. You need to have a clear understanding of what is most important for that meeting.

If you are planning a staff meeting next week, you need to be clear about the priorities of that day. Not the priorities of today, or tomorrow, but at that time. You need to know how to deal with the issues of the moment of that day, even though you are not there yet. In that way you can set an appropriate agenda that will guide that meeting and help everyone present know how to keep moving toward the vision. Yes, a staff meeting does need to look back a bit, and recognize the realities of the day, but the leader needs to inspire hope for the future in those he is leading.

Staffing

When considering your staffing needs, it is important that you hire employees who will help your organization do more than you are presently doing. You need to anticipate what each person or role will contribute towards your vision. You can’t just hire for the moment, because you are already handling the issue of the moment. You want someone who will help you move ahead. This requires a plan for what your organization will need in the future and how a new hire will not only help you get there, but also help once you’ve reached those goals in a way the present team can’t yet do. Hire for growth. If you only hire to accomplish what is already being done, you are adding staff for maintenance, not growth.

Programming and Events

As a leader, you recognize that there are times when a certain program or event can help your church move toward your vision. There may be studies that you want your church to go through because they will better equip your members to do what you believe God has called your church to. You are living in the future as you see what you hope will be the results of this study.

I am presently preaching a series on hearing God. I want the congregation to get a better understanding of the truth that God still speaks to us and we can hear him guiding us in our daily lives. I anticipate a future where the members are more aligned with Jesus and truly hear him speak into their daily lives.

I am a Transition Pastor so there are certain meetings I have with the congregation that I hope will resolve any issues of the past and encourage the church to look forward with anticipation to what God will do. I am living in the future when I see a church that has dealt with issues, where repentance and forgiveness has taken place, and where there is greater unity around their common vision for the future. 

Challenges

You don’t have to be a leader very long before you encounter challenges. Some of these can be completely unexpected, like the covid challenge. But others can be anticipated and prepared for. For example, if half your congregation loses their jobs because a local mill shuts down, a pastor who is leading well will see how this will impact the financial aspects of the church in the near future. Leaders can see challenges coming if they look ahead.

If you are going to lead your church or organization through those challenges, you need to be able to see what your church will look like when you get to the other side. You need to know how to lead them through these challenges. No one ever knows what the other side of a challenge will really look like, but a leader can prayerfully dream the better future and then lead toward it.

Leaders are not prophets, yet they need to read the “signs of the times.” Some farmers say that if you have a period of heavy fog, there will be rain in 90 days. “Red sky at night, sailor’s delight” says that a red sky at night will bring a pleasant morning. Leaders need to learn how to read their situations to understand their future, and leaders need to constantly consider the future as they lead in the present.

Keep looking up,

Andy Wiebe