My wife and I are planning for a short holiday. We are planning ahead. We are planning for the middle of January 2022, about three months from now. Planning ahead his beneficial for a few reasons: we can make sure we have time off, we can get a cheaper price, we can make sure that everything will be taken care of at home while we are away, we can set aside a little extra money in the next couple of months, we can try to prepare for any covid-related restrictions or obstacles, and we get to build excitement as we anticipate some time for just the two of us away from home and the daily routine. Planning ahead means that it will be a much better experience than if we had just decided to wait till a few days before and then quickly tried planning something.
I’m sure you do some planning for events in your home. You plan to be at your kids’ sports activities. You plan for Christmas. Your child is planning for graduation.
Why is it that we seem to avoid planning too far ahead in our churches?
Sermons and services are prepared each week from scratch to be ready for Sunday. Meetings come up and we rush to make sure there is an agenda and then run off to the meeting. We arrange for a visit with church members, but hardly give it a thought until we arrive at their door. What if we planned ahead?
Planning ahead is valuable, and can raise the level of excellence in your ministry. Planning ahead:
- Demonstrates that you care about what you are planning – you have put some thought into it rather than just hoping it will all work out.
- Means you have a clarified vision and purpose – and gives you time to develop and apply those.
- Results in well-prepared events. You have time to research each aspect and prepare any documents or tools you need to make the event a success.
- Allows others to be involved in the planning process. You can work as a team, and can collaborate with others who are part of that event.
- Avoids conflicts. You can make sure to avoid any conflicting appointments or events at that time.
- Helps you test your plans. You have time to work on issues you may face at the event.
- Gives you more time to spend in prayer ahead of time.
Let’s look at how planning ahead raises the level of excellence of the event.
If you plan ahead, you can make sure all the people who should be at the meeting are notified in advance so they can either book that time for themselves or let you know of conflicts so you can reschedule. Planning ahead allows you to ensure you have an appropriate meeting room, necessary research and documents are prepared, and an agenda can be created with participant input. You can even arrange for someone to provide drinks and snacks. This also gives you time to ensure that you are comfortable with the technology you will be using (and test any videos, etc.) or that tech support will be available.
Most pastors will at some point visit with members, either at their home or over coffee at a local restaurant. You could just show up and hope the conversation goes well, or you could plan ahead. If you want to raise the level of excellence for a visit, do a few things to prepare. You could make sure you know who you are meeting, especially if you do not know them well. I once was asked by a funeral home to call and provide pastoral help, to a family who had lost a loved one. I called and asked for who I thought I was to speak to, only to realize I had gotten things confused and I was asking for the deceased father! Make sure you know who you are meeting with.
Even if you know them well, you may want to think of past conversations. Have they asked for prayer recently? It might be good to check up on that. You might want to remind yourself of who is in their family, and the names of their children.
As the pastor, you might even think through where they are at spiritually and how you could use this meeting to help disciple them. Are there some issues that you want to challenge them with? Is there a volunteer position you would like them to consider?
And be ready to have a fun and enjoyable time with them.
The Sunday morning worship service is the main event in a local church. While there are numerous moving parts to the service, it is amazing how many churches don’t plan very far in advance. Too often staff and volunteers rush around each week to be ready for Sunday. This means there is little opportunity to consider anything creative, and instead, to keep up each week, churches keep doing the same old service each week with just a couple of different songs and a new sermon.
You, pastor (or preaching team), would do well to plan ahead. I have tried to usually plan a year ahead. This allows me to think through the needs of my congregation, and plan around and for special days and seasons throughout the year. Taking this approach has allowed me to prepare a balanced preaching schedule, so I’m not surprised when Easter or Christmas arrive.
I don’t have every sermon prepared a year in advance, but I have a general idea of the scriptures and themes I will be addressing throughout the year, so that they are in my mind as I come across good quotes or creative ideas that fit a certain upcoming theme.
Planning the sermon text and themes ahead of time means I can better work with others, too. Sharing the upcoming sermon themes with a music pastor or worship planning team means they can also plan ahead. They might want to prepare special music around holidays or special events, or add creative elements such as preparing a skit or reading. This enables others involved in the services to prepare in a way that complements the sermon.
You raise the level of excellence when everyone involved knows what is going on and can make sure their part fits well. You raise the level of excellence when people can practice and prepare ahead of time for some more unique additions to your service. You raise the level of excellence by having the time to do better.
I want to encourage you to plan ahead. Not just for meetings and visits and services, but in all your responsibilities.
Do you want to raise your level of excellence? Planning ahead is a great place to start!
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