Planning ahead

The Benefits of Scheduling Events on Your Calendar Regularly

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How do you remember meetings and appointments you have scheduled? As church leaders, we are often busy enough with our own families and work lives that we can easily forget some of our responsibilities at church. We have many options available to us if we want to keep track of our schedules. We can go old-school with a day timer or paper calendar. We can use calendars on our phones and computers. We can set alarms that remind us of an upcoming event. The problem is, these are no good unless you actually use them.

I recently talked with a church board who had just about missed planning a tradition in their church. Every Father’s Day, people would bring pies to share after church. This was tradition. Someone always reminded people and made sure it happened.  

This year, personnel had changed and no one remembered until the Friday before the special day. As a result, a few people were scrambling the day before to make sure everything was in place. If this event had gotten on the right calendar, it may have caused a lot less stress.

So what can we do? And what needs scheduling? Here are a few thoughts on scheduling and setting reminders ahead of time.

  • Choose a system of scheduling that works for you.

It doesn’t matter which system you use, the important thing is to choose one that you will continually use. Don’t use more than one system because then something is likely to fall through the cracks. 

  • Chart everything.

For me, I put everything on my calendar in my phone. When I say everything, I mean everything. All meetings are written there, whether board meetings, or board responsibilities. For bigger events, you may want to break down deadlines for parts of it to be done by earlier dates.

  •  Set reminder alarms

Often, I not only put the event at the correct date and time, I also put an alarm to remind me ahead of time so I can make sure I will be prepared and on time.

  •  Scheduling helps planning

Marking everything on your calendar allows you to also plan ahead for preparation time. Because I know of events far in advance, I know when to delegate certain aspects to other volunteers on my team. And of course, scheduling helps reduce conflicts because you know not to plan another event at the same time.

  •  Your calendar helps you say no

One value of charting everything on the same calendar is that you can see when you are getting overwhelmed and need to say no to something. If you don’t have everything – your work schedule and personal life – on your personal calendar, you may not realize how busy you are with both parts of your life at the same time. You do not need to feel guilty because you know you do not have time to take on anything else.

  • Watching your activities helps you see where you spend your time

We are not always aware of how we are spending our time. We get caught up in doing what needs to be done. When you look at your calendar and see that you are spending a large portion of your time doing things that have nothing to do with your vision, you need to adjust your activities. If you notice that an overwhelming amount of time is spent on work, and you are missing out on family time, you need to adjust your schedule.

Setting reminders of appointments and meetings and events can help you be more prepared for them, as well as help you see where you need to adjust your priorities.

Keep looking up,

Andy Wiebe

The Protecting Role of the Leader

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Few leadership books address the protecting role of a leader. Yet, if you are a leader, you a responsibility to protect those who are following you from distractions that will stop them from following you or moving toward your vision. Business leaders, too, must ensure that they are aware of outside forces that might derail those under their leadership from pursuing their purpose and vision. This might happen in various ways, such as someone speaking negatively about you and the goal you are pursuing or the distractions of life that keep your team from being fully focused on the task at hand.

Church leaders – pastors and elders – need to understand their protective role too. Even as they are looking to help people grow in their knowledge of and love for God, they need to be aware of the influences that can undermine their leadership. Let’s consider a few influences that a church leader may need to protect their congregation from.

False teaching

Much of the church leader’s role teaching. The church needs to be taught about who God is, how to love and obey Him, and how to communicate with Him in prayer. Leaders use the Bible as their main teaching tool and the basis for all they believe.

False teaching is ideas and teachings that conflict with scripture. If a church is begins to follow false teachings, church leadership should steer them back to the truth of scripture. Church leaders need to recognize when someone within the church is misleading people and needs to be corrected or even removed.

False teaching can also creep in from the world. Our culture influences us all as we live in it. In the same way the early church lived within a culture that often opposed Jesus’ teachings, there are some things being taught and accepted in our culture that are in direct opposition to God and His Word. For example, it is not okay to end a pregnancy just because it is seen as an inconvenience. God is clear that all life is precious and He is the only one who can determine the end of someone’s life. Similarly, euthanasia is becoming common in Canada, where you can choose to end your life medically, for a number of reasons. Again, life is precious and only God can determine the end of someone’s life. Church leaders need to remind their church of what God teaches in the Bible so they can recognize when what they hear or see does not match up to God’s Word.

Attempts to derail the vision

The church exists to help people love God and love others. To do this, many churches have an agreed-upon vision that guides them. They have spent time praying and talking together and gaining an understanding of the needs of their community. As a result, they have come up with a vision that is their response to the needs around them. It is important for churches to adhere to this vision. For example, if you are a church that believes your main role is to reach out to the poor in your community, then protect your church from those who are pushing for you to do more to reach the professionals in your town. No matter what your vision is, there will be some who do not agree or fully buy in. There may also be some who deliberately try to derail that vision and cause confusion in your midst. You need to protect your congregation from that confusing voice. Questions and debate have their place, but you want to make sure that people have a clear understanding where you are going and why.

Busy people

Churches often fall into the habit of making people busy in the church with all kinds of activities. Church leadership needs to recognize when some of the good things going on need to be removed. Leadership needs to protect people from busyness that prevents them from being able to participate in pursuing the church’s vision.

There are times church leaders need to make some very difficult decisions about what ministries need to be cut so people have time to do what is more important.

Satan

Of course, the one who truly wants to mess with the church, with the followers of Jesus who make up that church, is the evil one – Satan. He has messed with people right from the time of Adam and Eve until now, trying to confuse us and doing all he can to make us wander away and deny God. Church leaders need to protect their people from Satan’s attacks. They need to regularly pray a covering over their church. They need to remind people that we do not fight against flesh and blood but against principalities and powers of the unsee world. Even when people are doing wrong and causing disruption in the church, it is Satan who is behind their actions.

Church leaders, you have a role of protecting your people, even as you lead them. Be aware of what is going on and when you need to confront or speak up about where people are being misled. Ask God for wisdom and discernment in the process so you can recognize when danger arises and how to combat it.

Keep looking up,

Andy Wiebe

The Privilege of Dreaming

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I like to help people to discover what God is asking of them and how they can do it. We have the privilege of dreaming today, maybe much more so than the average person a few centuries ago. Life has become so much easier for many of us and we don’t often consider how people used to work hard from dawn to dusk just to put food on the table and keep a roof over their family. Today, many of us have the privilege of time for entertainment, and time to get bored, but we also have time to dream. We have time and energy to dream about what we could do with our lives.

As someone who has put my faith in God, my starting point for dreaming is God and His desires for me.  While a bucket list of things we might like to do or see or experience is fun, I find it gives me greater purpose in my life to know that I am responsible to God and He knows best for my life. As a child of God, I can trust that my Father knows best.

What a privilege –  to dream about what could be.

When students graduate from high school, well-meaning parents and teachers tell them a lie. “You can be anything you want to be.” That is absolutely not true. Yes, you can dream big and pursue many different options, but we all have certain limitations. If you can’t carry a tune you will not be a backup singer for Taylor Swift. If you have poor eyesight, you will not be flying fighter jets. There are many things that limit our ability to choose to do anything we want. But if you are listening to God, you can do anything that God wants you to do. When we reorient ourselves to the will of God, He opens the doors to possibilities that we may not have imagined.

I have seen God give me opportunities that I never expected. He has opened doors I would never have tried to open. As Ephesians 3:20 says, I have experienced God doing more than I can ask or imagine. For example, I have gone on trips that I would never have thought possible, and serve rural churches and pastors beyond my local church.

We have the privilege of asking God for His dreams, so when we dream, our imagination is guided and informed by God Himself. Now our dreams flow from a heart surrendered to Him rather than focused on us and what we can do or experience.

In the Bible, the letter from James warns about dreaming and planning for tomorrow. In James 4:15 we are cautioned, “Instead, you ought to say, ‘If it is the Lord’s will, we will live or do this or that.’” Our dreams should be God-given dreams where we listen for the Lord’s will and then work toward fulfilling it.

I believe that we need to look forward with hope and excitement. We need to see that God has put opportunities in our path. He has called us to certain responsibilities and wants to help us do our best with them.

Right now, God has called me to serve as a Transition Pastor, serving different churches for about a year or so, helping them to be as healthy as possible as they prepare to welcome their next full-time lead pastor. I believe God gave me this dream even before I knew exactly what it looked like. I believed I was to help churches, so I started taking some courses and reading books on coaching and consulting with churches. As I was doing that, God opened doors for my first Transitional Pastor position. As God gave me a dream, He opened doors to fulfill that dream.

Rather than focusing on our own hopes and desires, I believe that we need to ask God to direct our dreams and give each of us a vision for the future. We need to pray and ask God to speak to us and help us to hear clearly as we choose what to focus our life on.

In my experience, dreaming God-given dreams is not static, but ongoing as I continually come back to what God wants. Over the years He has adjusted the dreams for me and redirected me to other opportunities that I had not anticipated.

Keep on dreaming. Keep on listening to the voice of God. Keep on obeying and pursuing His dreams for you.

Keep looking up,

Andy Wiebe

7 Steps to Becoming a Disciplined Leader

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Last week I wrote about what it is like to be a disciplined leader. Today I want to continue focusing on that topic by showing how you can develop that discipline in your own life.

Step One: Determine where you lack discipline.

Know your strengths and your weaknesses. If you have no problem showing up to work on time, count that as a strength. If you are always struggling to meet deadlines, that is a weakness. Choose only one or two weaknesses to work on at a time. If you are really brave, you may ask a colleague what some of your weaknesses as a leader are and work on those.

Step Two: Clarify your motivation.

As you consider the weakness you want to work on, what is your motivation? Why do you want to become more disciplined in this area? Is because someone else told you improvement was necessary? Or do you recognize the value discipline could bring to this area? If you are struggling to meet deadlines, your motivation for more discipline may be to have less anxiety or to have time to do a review of the project before the deadline so you do better work. Make sure you are convinced this is an are where you actually want to improve. Then your possibility for success will increase greatly.

Step Three: Sort out the problem.

Why is this an area of weakness? For example, why are you not meeting your deadlines? Are you procrastinating and putting in little effort until just before the deadline? Is it because of an inability to accurately estimate the the amount of time it will take you to work on the project? Once you figure out what the problem is then you can develop steps to improve.

Step Four: Develop a plan.

Let’s say you struggle to meet your deadline because you procrastinate. Develop a plan that gets you working on the project as soon as you take it on. Work back from the deadline and establish your own deadlines. You could also create your own deadline a week before it’s needed to give you time to review it. When reviewing your deadline, you can also break the job into smaller steps and set personal deadlines along the way that get you working on it sooner and keeps you going. These dates can lead up to your personal deadline and help you stay on track.

Another strategy is to actively develop better habits and create rituals that keep you on task. This could be creating more shorter deadlines for smaller parts of your projects. Maybe it could be working on your task first thing in the morning and checking emails or engaging in other tasks only at noon or at the end of the day.

Step Five: Remove distractions or temptations.

Why are you procrastinating? Are you always on you phone? Are you taking too many coffee breaks or constantly chatting with co-workers? Maybe set an alarm on your phone that reminds you to get back to work after a coffee break. Or leave your phone in your coat. Don’t check personal emails at work. Turn off notifications on your phone that continually remind you to check I through the day. Sometimes, it may be beneficial to close the door and pull the blinds so that you are not distracted by others who are walking by your office or chatting with each other. Find ways to remove distractions.

Step Six: Find an accountability partner, coach or mentor.

It helps to know that someone will be checking in on you. Ask someone on your team to check in with you occasionally to see how you are coming along. If you are the one in charge, maybe you have a secretary or personal assistant who can check in and remind you of deadlines you have set. Or hire a coach to check in with regularly.

Step Seven: Just keep on keeping on.

One who wants to learn discipline will continue to push through an try again and again even if they fail occasionally. Keep reminding yourself of your goals. And as you make progress, remind yourself of how far you have come. Did you meet that last deadline? Then celebrate it. If not, then figure out if some adjustment is needed and get back to the next task at hand. Don’t get down on yourself if you fall short. Forgive yourself and recommit to the plan.

Becoming a disciplined leader takes hard work, but you can do it as you work on one or two weaknesses at a time. As you do, you will become the disciplined leader you want to be.

Keep looking up,

Andy Wiebe

Develop the Leadership Character of Discipline

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Discipline is something you develop in yourself by deliberate and consistent decisions. It is not something a person automatically has but is a characteristic that must be learned and developed. Discipline is what helps maintain what is good in life and build on it to improve even more. It is developed by regularly choosing to make the necessary decisions and take the correct actions. A disciplined person may live by a rule or system of rules governing their conduct or activity. As you live by these good choices, you become a disciplined person.

A disciplined leader gets more done.

Many people put in the expected hours at work. Some get much more done in those hours than others. One reason is that the disciplined person knows how to keep breaks short and focus back on the task at hand.

A disciplined person starts on time, but also ends on time. Whether it is the start of your day or running a meeting, a disciplined person is prepared, ready to start when it is time, and focused enough to accomplish what is needed in the necessary time.

A disciplined leader develops good habits.

Self-discipline is the ability to control your behavior in a way that leads you to be more productive or have better habits. Systems or rituals can help you organize the activities you regularly do into an orderly fashion that eliminates time spent deciding what to do next or how to do it. These rituals can be as simple as cleaning off your desk before going home at night so it is not cluttered when you return in the morning. A ritual could include taking 10 minutes to plan the next day so you are ready when you arrive in the office the next day.

Systems are the habits that are packaged together, like a series of procedures.  An example may be a system for tracking meeting decisions and action items. This might include transferring all dates discussed in the meeting onto their calendar, and adding your responsibilities to your to-do list, and adding time to work on these items to your daily schedule. In this way, within minutes of your meeting, you have all the pertinent information on the right calendars and to -do lists.

A disciplined leader excels at self-management.

A disciplined person is a self-starter. They don’t need someone else to regularly check in to remind them of the next job to do. They know how to determine what needs to be done and what can wait. They know where to go to get answers or expertise they don’t have. A disciplined person sets their own direction for the day rather than waiting for the supervisor to give them their jobs. A disciplined leader manages their time in such a way that everything gets done and they still have time to dream and plan for the future.

A disciplined leader keeps going when things get tough.

Being a leader is not always easy. Pushback can come from many angles, including some of your own staff or even those you serve. Financial issues can become a big concern when money isn’t coming in as expected. A time crunch can also be tough, when the amount that needs to be done seems to be greater than the time available. Things can get tough too, when a leader feel like they are leading beyond their limits. In all the different ways that things can get tough, the disciplined leader will never give up. They will push through. They may arrange for deadline extensions or make some financial adjustments. They may get outside help, whether personal coaching, or more staff, to push ahead when they feel they are in new territory and unsure how to proceed.

Discipline is a valuable characteristic of anybody, but especially a leader. This characteristic will help a leader get through many situations when an undisciplined person may give up or just panic and do a poor job. Work at becoming a disciplined leader, one good decision, one good habit, after another. If you want to lead well, develop the character of discipline.

If you are looking to become more disciplined, checkout next week’s post on how to develop discipline as a leader.

Keep looking up,

Andy Wiebe

Is Living Longer Really the Goal?

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At a recent family gathering I was joking with my family that I expected to live longer than 100 years old. Why not? From organizations to businesses to human life, mankind always looks for ways to prolong what is good. We celebrate 100 years of farms owned by the same family. We celebrate people who live to 100 years of age, and often ask these individuals what their answer is to long life.

The life expectancy for Canada in 2023 is 82.96 years. If you break it down between males and females, life expectancy for men I around 80 years while female life expectancy is around 84 years. Most people love to point out that this number is slowly climbing. We are making progress, we think, by keeping people healthier longer. Scientific studies have been done to determine how to help people live longer.

People have attempted all kinds of things to prolong their life. Some have used magic potions, others have chosen to drink mercury, or played around with DNA manipulation. One pope from the 1400’s asked three young boys to give him their blood. According to the story, all four of them died as a result of this blood transfusion and attempt to lengthen one man’s life.

Is living longer the goal? Is long life the best thing we can hope for or dream of?

What all these people who have dedicated their lives to living longer don’t understand is that longer life is not the goal. Living again is the goal!

We just celebrated Easter. Easter is the celebration of resurrection – life again – specifically the resurrection of Jesus Christ. We celebrate this resurrection because the Bible clearly states that all who put their faith in Him for eternal life will live again. While human death will still happen, we will live forever in a new body with God Himself in a renewed version of the original Garden of Eden. Living longer is not the answer – living again is!

The Bible tells us that Jesus of Nazareth was crucified on a cross, and then buried in a tomb. On Easter morning, first some women and then others, saw Jesus alive. We are told that many people saw Him alive after that. He defeated death. It looked like the grave had claimed him until he rose again, alive, as attested by many people.

That, in itself, is amazing! For someone to die and then rise from the dead is amazing. Some of us may think this was only possible for Jesus because he was the Son of God. He was God. He could do what humans can’t, except that is not the full story.

Jesus said that resurrection was possible if only we believe in him. In John 11: 25, 26, just before Jesus raised Lazarus from the dead, Jesus said this to Lazarus’ sister:

Jesus told her, “I am the resurrection and the life. Anyone who believes in me will live, even after dying. Everyone who lives in me and believes in me will never ever die. Do you believe this, Martha?”

Later in the Bible, after Jesus went back to heaven, the Apostle Paul writes that resurrection is possible for us if we believe in Christ.

So you see, just as death came into the world through a man, now the resurrection from the dead has begun through another man. Just as everyone dies because we all belong to Adam, everyone who belongs to Christ will be given new life. (1 Corinthians 15: 25, 26)

I like to write about the church and about leadership and how to do things well, but all of that is in service of this message that by faith in Jesus Christ, we can have new life. New life that begins now, and continues after we die. Resurrection comes after death. So living longer is not the answer. Living again is. When we live again, we will live forever and do not need to fear death ever again.

Living longer is not the goal – living again is!

Keep looking up,

Andy Wiebe

Good Vision Work Requires Time and Patience

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Every organization and every church benefits from having a clear vision describing their purpose and how they will focus their efforts. A vision helps determine if certain programs in the church will be helpful or not. If something does not help move the vision forward, then it is wasted effort or worse – detrimental to your organization or church. Develop a clear vision to give direction to all you do.

Realistically, the vision creating process takes time. Those involved need to be able to mull over different ideas in order to come up with the best ones. Most people in volunteer board/committee roles do not have the same time to commit to this process as those leading it, so we have to go slower than we think we should. It is no use pushing ahead if that means we lose people along the way. Consider those on your team and provide appropriate time and space they need to work alongside you as you lead the process.

Time and patience also are needed as we pray about the vision. Our church is currently doing 40 Days of Prayer and Fasting, with part of that time specifically focused on asking God for vision and direction for the church. This is best done over time too. Don’t think one short prayer will be enough. The more time we spend in conversation with God, the more likely we will hear clearly from Him. As we patiently take our time, we will be better off in the end.

As I work with my church to create our vision, we started with identifying three core values. This took time, too. We gathered for one six-hour session with this outcome. While there was a lot of conversation around the whole process that will continue to contribute to the vision, our end result was three core values. Since then, we had a second five-hour session where we now came up with a possible two-word mission statement. Again, there was a lot of conversation that will continue to speak into the ongoing vision discussion, but didn’t result in a finished vision.

All of that to say, it takes time, patience, and a lot of conversation to come up with a meaningful vision to give direction to the leadership team and the church as a whole.

Our next step is to share with the congregation what we have come up with so far, inviting them to speak into the process and tell us how what we have so far connects or doesn’t connect with them.

Some leaders say that good vision creating can take months if not years. My contract with them will be ending in a few months, so we are trying to get to a point where they can easily continue to build on the work being done now with the next pastor. So we are working on this with purpose, but patience. We want to keep the vision work moving along, but not rush it and miss out on important conversations along the way. Hopefully we will determine a vision with enough clarity to guide us in creating a practical strategy for how to work toward accomplishing this vision.

Take time for the important work of vision defining so that everyone knows exactly what you are committed to doing and how you will do it. Ask God to walk with you in the whole process so your end product is a vision that reveals God’s heart and resonates with the church. And then, as you begin to work out the vision, you will all be on the same page and moving ahead together.

Keep looking up,

Andy Wiebe

Make It Easy For People To Do What You Want

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I was shocked when I attended church this Sunday. I get an occasional Sunday off so I get to take in a service at a church I am not leading. It was a great Sunday with good worship, and the commissioning of a new Lead Pastor. But one thing was missing: the offering. There was no offering received as part of the service. There may have been some information regarding giving on the slide announcements that were playing prior to the service, but I didn’t notice them. On the way out I did notice that there was a “giving station” on the wall. There may have been a few. I don’t know what you would do at the station but it must have been a way to give financially to the church.

Now, you may be wondering why I was shocked, and why I would make such a big deal about this. Here’s why.

First, I know that the church is struggling financially, and had to let a few staff members to in recent months because they couldn’t afford them.

Second, giving of our tithes and offerings to God and the work of his kingdom on earth is part of what following Jesus looks like. It is part of discipleship.

Third, if we want people to do something, we need to make it as easy as possible. Do you want to have your congregation learn how to give back to God, trusting Him to provide all their needs with the remaining money they still have? Then make it easy for them to do so.

We need to make it easy for people to do what we want them to do, whether we are leading an organization or leading a church. Whatever you want your team to do, make it clear and easy to do.

As we entered 2023, I encouraged our church to read the Bible, every day. In fact, I encouraged them to read the whole Bible this year. I printed four different Bible Reading Guides that followed different reading strategies from reading straight through the Bible from beginning to end or jumping around to different topics. I was hoping that at least one of these methods may appeal to people who had never read the whole Bible. Each Guide was a different color, and we included a lengthy description of each guide in the Sunday bulletin, with descriptions in the color of the Guide. I announced that these Guides were available, for four weeks in a row, continually reminding the congregation to choose their plan and begin reading. We placed the guides in a display at the information table everyone walks by every Sunday, making it easy to grab one on the way in to the service or on the way out. We did everything we could to make it as easy for people to choose a reading plan as possible.

As for the way we take up the offering, we do a few things to make it simple and clear how and why we do it. We have a clear step by step direction in the bulletin as to the various ways people can give, including online and in person in the service. We place offering envelopes on the chairs so when people come in for the service, not only is it easy to find an envelope to put their offering in, by prominently displaying these envelopes, it is a reminder that we value their financial gifts to the church. We always include a time in the service when we pass a basket and invite members to drop their financial gift in the basket as it goes by. Just before we pass the basket, we take a moment to talk about why we give and how we do it, thanking everyone for their faithful and willing giving. We pray, inviting God to bless the offering for His work. The whole process doesn’t take long, but it shows we value that part of discipleship and want to include it in our worship service.

As you consider an aspect of your organization or church where you want people to take a certain action, think about how to make it as simple as possible. Explain the purpose and instructions for the activity in multiple ways so it is accessible, and provide materials and time to complete the task. If you want people to fill in a certain form, begin by clearly explaining what is expected in an accessible medium. It may be a public announcement, an email, or text, or even a phone call. It may be a combination of these along with a clear statement explaining each step. Along with the direction, provide a designated time and deadline for completing the task. For example, if it is an evaluation of an event, give the participants time right after the event, or a few minutes the next office day after the event. Make sure that everyone has access to the correct form in a format that is as easy to access as possible – providing each person their own copy (and even a pen) is the most effective for ensuring they will complete it. Do whatever you can to make completing the desired task easy to do.

We all have expectations of our congregation or our team. Let’s do the work to make sure that it is as simple as possible for them to meet your expectations.

Keep looking up,

Andy Wiebe

6 Ways to Engage Your Team in Vision Setting

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I love to work on vision. I’m a dreamer. It’s not hard for me to come up with new ideas, and I do it often. Not everyone has that mindset. I also think quickly and I realize not everyone does. In my present role, I work with a different church each year, and lead them through a process of vision setting. This means I’m engaging with a wider range of individuals, some who are excited about and comfortable with working on vision setting, and some who are not.

Here’s the big question: how can you make sure that everyone is able to fully engage in the process of setting vision for your church or organization?

  • Follow a written plan.

When you lead a team through the process of setting vision for your organization, make sure you first identify a written plan. Whether you use something developed by another, or like me, pick and choose exercises from a variety of sources, make sure that everyone has access to the plan before starting the process. Then each person – not just the leaders – can see where the process is heading.

I provide everyone with a booklet they can follow. One of my team has a difficulty hearing, so the booklet helps him know where we are even when he misses some of what is said in the discussion.

In addition to the overall plan document, for each meeting, I also provide a clear agenda, complete with breaks, and times listed for each exercise so everyone can see if we are falling behind. I try to be a little flexible with the time, and even skip some pages in the workbook if we are running behind schedule. The participants can check those out later if they want.

  • Use Variety

I like to do more than just a question-and-answer format. Some of the exercises I like to use for vision setting sessions are multiple choice or circle the best answer. Some are fill in the blank. I provide examples from other organizations that can spark ideas. I do a little leading but prefer to get the team to do most of the talking, especially since I am the consultant and will not be with the church as they move to implement the plan. My job is to make sure they can arrive at a common vision that is truly theirs. This means that I invite a lot of discussion. I do some work on a white board when trying to bring their ideas together so everyone can see any common threads. I even included a few colour charts to help visualize some exercises. I also like to add a few cartoons! Make sure to include times where people can get up and move around a bit. Sitting for too long will slow people’s thought processes down.

  • Go Slow

When leading a vision process, go slower than you think you should. There are always a few who think slowly and need time to think about things. Some ideas may be brand new and might need some mulling over. Some participants will read and process the directions for the next exercise slower so you can’t rush the process. Too much information too fast will not work. Instead, give time to process to keep everyone’s thinking clear.

  • Circle Back

I have found that it is helpful to present exercises that to get the team to see the present reality and the future possibilities from a number of different angles.

As I recently led our team through a visioning process, it was interesting to see some of the same ideas coming up throughout the session, and ideas coming up later that built on what was previously discussed.  As these topics came up multiple times, it resulted in more clarity.

  • Highlight Recurring Themes

When you are working through a vision process, note these recurring ideas so that everyone is aware of them. It’s obvious that these are the themes that will be a major contributor to the final vision statement and vision picture. Listen to how their answers to different questions tie together and form a common theme. As the leader of the session, you are in position to observe these connections and identify them for the group.

  • Listen to God

In the recent process I led, there were a few times where we just stopped and prayed, both talking to God and listening to Him as well. There were a few times where different members of the team felt God was saying something we needed to pay attention to. When there were others that concurred, we took those thoughts seriously and integrated them into the values and vision that were taking shape.

It was very encouraging to me to see our team fully engaged through a 6-hour vision marathon! Everyone contributed to the conversation and was involved in the process right from the beginning to the end.

What are some ways you have found helpful to keep people engaged in process of developing a vision or strategy?

Keep looking up,

Andy Wiebe

5 Practices to Prepare for the Busy Seasons

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This is going to be a busy week for me. It is jam-packed with responsibilities and deadlines. I will be attending a funeral in another province, which will take about three days including travel. On the way home I need to make arrangements to pick up a car my daughter bought from an online auction. Then in the four days remaining this week I will preach at a Christian School chapel, plan and lead an Elders Board meeting at the church. Saturday I am to lead the Elders and their wives through a 6-hour Visioning Retreat. On Sunday I am beginning a sermon series in Colossians as well as leading the church in a communion celebration. Besides that, I already have one coffee meeting and a Men’s breakfast. And this list doesn’t include those little interruptions that come up regularly, or the fact that I am also writing a blog and posting another this morning.

So how do we handle the busy times of life?

  • Use the slower times to prepare and plan ahead

My weeks are not always this full. I hope yours aren’t either. So when you have a little more time on your hands, think ahead. I usually plan my sermon series weeks if not months in advance. I often take time at the beginning of the year to plan a whole year of sermons, figuring out when to preach certain topics or themes or books of the Bible.

I have already been working on the Colossians sermon series so I have a pretty good idea of how I will introduce the series on Sunday. It’s not completed, but it shouldn’t take too much more time to finish my introduction sermon.

I have known I was speaking in chapel for about eight weeks. I have a sermon I preached a few weeks ago that I think will adapt well for this purpose. I need to adjust the sermon to make it interesting and applicable to 5- 15 year olds, but at least I have an idea of what I will be doing.

So when you have slower times, think ahead. Plan what you will be doing in the future. The more you think ahead, the more likely you will have at least some of the work done for the events of those busy seasons.

  • Use your experience to help you in the busy times

I have had little time to specifically focus on the Vision Retreat I  lead on Saturday. Fortunately, I have experience leading similar events. I have old files of other vision processes I have led and can adapt those to specific needs of this church, giving me a great starting point.

I heard of one pastor who threw away every sermon he preached. He wanted each sermon to be fresh and not a repeat of something before. While I appreciate the desire to be fresh for each teaching, there is great benefit in having old files to go to when you need to work on something you have already done at some point earlier in your life. Use your experience. Build on it. Don’t waste it by throwing it all away.

  • Pray

We love the story of Jesus multiplying the loaves and fishes. He prays and the little boy’s lunch becomes a buffet for a crowd! Some of us have stories of God multiplying meals we have served when we did not think we would have enough.

In the same manner, why not pray and ask God to multiply your time? Ask God to stretch out your time so you will have adequate time to do what is required in your busy seasons. Or alternately, ask God to help you work more efficiently and accomplish more than you usually do in a certain period of time. Ask God to stretch your time and abilities to you can do your best, even in busy times.

Number one priority marked with red circle on math notebook
  • Focus

Sometimes in busy times we cause more problems for ourselves by getting caught up in all that needs to be done rather than focusing on one thing at a time. I don’t have to do the Visioning Retreat until Saturday, so I should focus on the other events that I need to prepare first. Work on one deadline at a time.

Focus in on one thing at a time so you can give it your best. Ask God to help you with your focus. He can help you work on one thing at a time rather than being overwhelmed with everything at once.

  • Do your best in the time you have

If you are good at what you do, you will want to do your best with your responsibilities. That is a good thing. But sometimes we have to let go of perfection and just do our best with the time and energy we have. This is not an excuse to do a poor job or not put in the effort, but there are times when our plate is just too full for us to make everything perfect. Do your best all the time, but also be realistic about the time you have.

Busy weeks will happen. Sometimes you will have multiple deadlines to meet at the same time. Ask God to help you and do the best you can, working on one thing at a time.

Keep looking up,

Andy Wiebe