scheduling

5 Ways to Personally Leverage Slow Seasons

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Most churches experience seasons in their ministry. There are times that are slow, times that are steady, and times that are extremely busy. Summer is often a slow season for many churches. The church I’m serving right now has Vacation Bible School at the beginning of July, and then only a monthly prayer meeting and Sunday morning services for the rest of July and August. How can we use the slow times in a beneficial way?

  1.  Slow down yourself.

Maybe you can adjust your vacation time to have shorter days in the office and spend extra time with your family. Maybe you can take an extra day off to enjoy a long weekend doing something fun with your kids. Or just take some time to focus on a personal hobby. Allow yourself time to slow down a bit. I’m not sure that taking vacation in the summer is the best plan. Sometimes we need to save that break for in the middle or just after a busy season. Enjoy the time at home with your family without a bunch of commitments for you or them, to distract you from each other.

2. Take a personal retreat.

    Maybe you can go camping by yourself or go to a local retreat center for a day or two to spend time with God. Talk with God about what has been happening in the last year and ask God for direction for what is next. I have benefited from even a half day retreat out of the office to just spend time with God.

    You might want to ask God to help you plan your next preaching year. Pray through what God is asking you to preach on. Start by choosing which books of the Bible to preach on, or consider if there is a topic that your church needs to address scripturally. Do a rough summary of the texts that you identify and how many sermons you might need to fully preach through the topic or book so you can start plotting them on a calendar for the year ahead. These opportunities to plan a preaching year have been of great benefit to me when I have been in the middle of busy seasons. It has been very helpful to have a plan in place already.

    3. Read a book or two.

    I have been greatly encouraged through reading good books. You probably have a list of books, maybe even a pile of books, that you have been meaning to read. This is the time. Or maybe there is a topic you would like to know more about. Maybe there are certain trends or cultural issues that are affecting your church and ministry.

    Look for a book that addresses that issue. Ask around for recommendations from others for a book that speaks to your church’s needs. I recently enjoyed some great books by Preston Sprinkle on issues of sexuality and gender.

    4. Connect with friends.

    Summer may be a time to connect with leaders or members in your church, but it may also be a time to connect with friends who are not involved your ministry. It may be a pastor down the road, or a friend in another part of the country. Good friends can be very encouraging and may be worth a trip to meet up with. Do a road trip with your family that includes the opportunity to connect face to face with your friend.

    5. Enjoy nature.

    Our slow time for many is summer. Summer is a great time to enjoy God’s creation. Go for a walk with your spouse. Go camping if that is your thing. Take a day trip to nearby waterfalls or into the mountains. Enjoy a picnic by a lake. Maybe catch a fish and fry it up for supper. Allow yourself to breathe some fresh air and slow down in God’s creation.

    We all have busy times. Sometimes we feel like we are running to just keep up. So take the time to slow down during the slow times. Your health will benefit, and so will your relationship with your spouse, with your family, and with God.

    Keep looking up,

    Andy Wiebe

    Four Suggestions for A Good New Start

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    While beginning a new job is both exciting and overwhelming, it is important to take time in the midst of the busyness to identify your values in the new role. The duties of the job can quickly fill your schedule and begin to pull you in a direction you may not necessarily want to go.

    What is important to you that you do not want to ignore as the demands of your new position grow? What do you need to schedule now before your schedule fills up?

    1.  Get Your Family Settled

    When moving to a different community for your work, make sure you take adequate time to get your family settled. Unpack as quickly as you can so that your family can see familiar photos on the wall and fridge that help them feel somewhat at home.

    Help your family get settled in school and in other sports or community activities that will help them get connected to the community and to new friends. The more settled your family feels, the more settled you will feel.

    Schedule important family dates onto your calendar before the job demands overwhelm you and you forget special days. 

    2. Be Clear on Your Personal Priorities

      In the process of accepting a new role, you have an opportunity to review the job description that will define your responsibilities. But you most likely have some personal values or priorities that you hold. If you, as a new pastor, want to spend regular time in prayer, schedule it into your calendar. If you love mentoring others, you might already be looking for whom to mentor. If you want to keep on growing in your skills and personal development, you might want to determine a plan that will work in this new setting and will not interfere with the responsibilities you agree to when you accepted the position.

      Make sure you know the requirements of your new role. Begin to plan and dream and schedule dates as you look at what you need to work on.

      3. Begin New Friendships

      When you begin a new position in a church, there may not be a lot of demands on you at first as you begin to make your way into your new role. Because you do not have many projects to work on at first, focus on getting to know people. Get to know the people you will work closely with. Get to know your board. Get to know other staff. Get to know the leaders who volunteer in the ministries of the church. You can do this on your own, or if you have a spouse or family, meet together with couples and families.

      Good friendships will help your job to be an enjoyable experience.

      4. Develop a Schedule That Fits the New Role

      While your new job may be similar to what you have done before, each new role comes with various changes that affect how you fulfill your new role. Each new job comes with different expectations and different schedules. Because of the expectations of your new role, you may need to take a different day off than you have before. Maybe you are better off coming to work earlier and going home earlier in the afternoon as well. Figure out the schedule that will work for you now.

      It can be a lot of fun starting a new job. I believe you will have a better start if you can follow the suggestions above.

      Keep looking up,

      Andy Wiebe

      Punctuality Begins With Arriving Early

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      When I started out as a young youth pastor, I was told by my Senior Pastor that I had to show up at least one hour before the Sunday morning worship service. I have experienced the value of this advice many times and followed the practice in preparation for other meetings and events as well. I have found that there have been many times when that extra hour has been beneficial.

      1. Arriving early ensures I am on time.

      It may seem like it goes without saying, but if you plan to be an hour early, you will most likely be on time. If you have a flat tire on the way, you may even have time to change it and still arrive on time.

      2. Arriving early protects my integrity.

      When you are on time and start events on time you maintain integrity, but when you are late, or start things late, people aren’t sure they can trust you when you announce the start time for an event. And when you don’t follow through on start times, it may affect people’s sense of your overall integrity. You want to be on time and ready to go for your event so that you can keep your word on when you will start.

      3. Arriving early gives me time for last minute adjustments.

      Often there have been issues to iron out before the service. You have time to photocopy anything you forgot, or to change that one PowerPoint slide. It gives you time to make sure all the technology is up and running. There have been days when I have needed all the time to make sure I fixed something or did a final tweak.

      4. Arriving early prevents rushing.

      When you are rushed you are not in the best frame of mind. Being rushed often gets our frustrations up and means we may miss something in our final arrangements prior to the event. When we have time, we can be more relaxed and work through our last-minute preparations with time to spare.

      5. Arriving early gets me focused.

      Everyone knows how life happens and sometimes we are distracted by what we dealt with earlier that day. If you get to your event with time to spare, you can go over the agenda and get your mind cleared and focused. You have time to pause and pray to ask God to help you focus on the moment and leave the distractions with him.

      6. Arriving early helps me ensure all volunteers are ready.

      When you are early, you will have time to check in with your volunteers to make sure thy are ready to go. I like to give people a heads-up about when their turn is in the service or event. When everybody knows their role, the event will go smoothly.

      7. Arriving early gives me time for people.

      When you are early, and ready for your event early, you have time to greet people as they arrive. There are often a few people who arrive early. I have had some significant conversations with people because I had time to slow down greet them before the service.

      You may think arriving an hour early for a worship service is over the top, but I would encourage you to try it. I’m sure if you try it five or six times, you will begin to experience the benefits and establish this as your own habit. There is value in punctuality, and arriving early ensures your punctuality.

      Keep looking up,

      Andy Wiebe

      Looking Ahead With Clarity Part 3: Where We Want To Be

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      This is the final of a three part series on looking ahead with clarity. Part 1 was about recognizing where we have come from. I discussed the value of reflecting on how God had used us in the past and what God has been teaching us that may give us a sense of what is next for us. In Part 2 we looked at assessing our present reality, where we are, and now in Part 3 we will discuss where we are going.

      Knowing where we have been and where we are helps us identify a solid starting point from which to begin moving forward. Now we need to clarify where we are going. What is the goal we are shooting for? When that is clear, we can set appropriate steps to get us there.

      There are two kinds of goals: achievement goals and habit goals. Achievement goals are goals we work towards to accomplish at some point down the road. Examples could be losing 20 pounds or running a marathon. These are specific points we can look forward to and measure clearly when accomplished. Habit goals are goals we want to work on regularly. A habit goal for me is to read my Bible every day. Habit goals can help us accomplish achievement goals. My daily reading goals help me work toward reading the whole Bible in a year, an achievement goal.

      Goals help us determine where we wish to be. There is a 2005 Fountain Tire commercial where a man is buckling himself into his seat on a plane, excited to be going to Hawaii, only to find out he used the wrong gate and got on the wrong airplane. “Ok, goin’ to Winnipeg,” he declares to himself. We need to be clear on our goal and then figure out the right steps that will get us to that goal. If we don’t, we may find ourselves “going to Winnipeg” when we were geared up for a holiday in Hawaii.

      While goals give us a point to work toward, it is the steps we take along the way that make a difference to where we end up.

      Goals without an appropriate plan to achieve those goals are only wishes. When we create a plan with clear steps to take, we are better able to move toward the goals we have set.

      Let’s work through an example. If I want to read the Bible in a year, I can break the goal down into smaller steps:

      First, I need to determine which Bible I will read from. I like to choose a version I have not usually read, just to change things up a bit.

      Second, I need to decide how much I will read every day. This is made simpler by all the reading options available to purchase or download online.

      Third, I need to decide when I will read. Personally, I like to read first thing in the morning, right after my shower. This helps me be awake as I read, and is a perfect time to focus uninterrupted as I’m usually up before my family.

      Fourth, I need to decide what I will do if I miss a day. Sometimes I miss a day. I have decided to catch up the next time I read. I do not want to skip any parts and I don’t want to fall too far behind. And I will track my progress by following a Bible laid out in daily readings, keeping a bookmark in place to remind me where I left off.

      Whatever goal we are working towards, we can set achievable goals that keep moving us forward. We can develop a plan that gives us small enough steps to achieve in the short term but big enough steps that lead us to the goal.

      We need to know where we are going and then make a clear plan to get there.

      In part one of this series we looked back to see where we have been and if God has been leading us or preparing us in a certain direction. In part two we looked at how to get clarity on our present reality and so we have a clear starting point to move forward from. Now as we set clear goals and steps to get there, we will be moving ahead with a clear plan.

      May God help you accomplish the plans He has given you.

      Keep looking up,

      Andy Wiebe

      Book Reviews: Andy’s 2023 Reading Experience

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      I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

      ON BEING A PASTOR – by Derek Prime & Alistair Begg

      This is a great book for any pastor, especially for one who is just starting out. It covers many aspects of the pastor’s role and how to do it well. It is a bit dated, yet most of the content still speaks to the pastoral role today. The first chapter is a great discussion on the call to be a pastor, pointing out that the role can be difficult, but very rewarding if this is what God wants you to do. The authors, both pastors with years of experience themselves, then talk about the character of the pastor, his home life, and how to lead a serve a congregation well. The authors both share examples of how they have applied the teaching in many sections of the book. It is good to see the way two different pastors do the work of ministry. A great book for anyone in ministry!

      The Benefits of Scheduling Events on Your Calendar Regularly

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      How do you remember meetings and appointments you have scheduled? As church leaders, we are often busy enough with our own families and work lives that we can easily forget some of our responsibilities at church. We have many options available to us if we want to keep track of our schedules. We can go old-school with a day timer or paper calendar. We can use calendars on our phones and computers. We can set alarms that remind us of an upcoming event. The problem is, these are no good unless you actually use them.

      I recently talked with a church board who had just about missed planning a tradition in their church. Every Father’s Day, people would bring pies to share after church. This was tradition. Someone always reminded people and made sure it happened.  

      This year, personnel had changed and no one remembered until the Friday before the special day. As a result, a few people were scrambling the day before to make sure everything was in place. If this event had gotten on the right calendar, it may have caused a lot less stress.

      So what can we do? And what needs scheduling? Here are a few thoughts on scheduling and setting reminders ahead of time.

      • Choose a system of scheduling that works for you.

      It doesn’t matter which system you use, the important thing is to choose one that you will continually use. Don’t use more than one system because then something is likely to fall through the cracks. 

      • Chart everything.

      For me, I put everything on my calendar in my phone. When I say everything, I mean everything. All meetings are written there, whether board meetings, or board responsibilities. For bigger events, you may want to break down deadlines for parts of it to be done by earlier dates.

      •  Set reminder alarms

      Often, I not only put the event at the correct date and time, I also put an alarm to remind me ahead of time so I can make sure I will be prepared and on time.

      •  Scheduling helps planning

      Marking everything on your calendar allows you to also plan ahead for preparation time. Because I know of events far in advance, I know when to delegate certain aspects to other volunteers on my team. And of course, scheduling helps reduce conflicts because you know not to plan another event at the same time.

      •  Your calendar helps you say no

      One value of charting everything on the same calendar is that you can see when you are getting overwhelmed and need to say no to something. If you don’t have everything – your work schedule and personal life – on your personal calendar, you may not realize how busy you are with both parts of your life at the same time. You do not need to feel guilty because you know you do not have time to take on anything else.

      • Watching your activities helps you see where you spend your time

      We are not always aware of how we are spending our time. We get caught up in doing what needs to be done. When you look at your calendar and see that you are spending a large portion of your time doing things that have nothing to do with your vision, you need to adjust your activities. If you notice that an overwhelming amount of time is spent on work, and you are missing out on family time, you need to adjust your schedule.

      Setting reminders of appointments and meetings and events can help you be more prepared for them, as well as help you see where you need to adjust your priorities.

      Keep looking up,

      Andy Wiebe

      7 Steps to Becoming a Disciplined Leader

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      Last week I wrote about what it is like to be a disciplined leader. Today I want to continue focusing on that topic by showing how you can develop that discipline in your own life.

      Step One: Determine where you lack discipline.

      Know your strengths and your weaknesses. If you have no problem showing up to work on time, count that as a strength. If you are always struggling to meet deadlines, that is a weakness. Choose only one or two weaknesses to work on at a time. If you are really brave, you may ask a colleague what some of your weaknesses as a leader are and work on those.

      Step Two: Clarify your motivation.

      As you consider the weakness you want to work on, what is your motivation? Why do you want to become more disciplined in this area? Is because someone else told you improvement was necessary? Or do you recognize the value discipline could bring to this area? If you are struggling to meet deadlines, your motivation for more discipline may be to have less anxiety or to have time to do a review of the project before the deadline so you do better work. Make sure you are convinced this is an are where you actually want to improve. Then your possibility for success will increase greatly.

      Step Three: Sort out the problem.

      Why is this an area of weakness? For example, why are you not meeting your deadlines? Are you procrastinating and putting in little effort until just before the deadline? Is it because of an inability to accurately estimate the the amount of time it will take you to work on the project? Once you figure out what the problem is then you can develop steps to improve.

      Step Four: Develop a plan.

      Let’s say you struggle to meet your deadline because you procrastinate. Develop a plan that gets you working on the project as soon as you take it on. Work back from the deadline and establish your own deadlines. You could also create your own deadline a week before it’s needed to give you time to review it. When reviewing your deadline, you can also break the job into smaller steps and set personal deadlines along the way that get you working on it sooner and keeps you going. These dates can lead up to your personal deadline and help you stay on track.

      Another strategy is to actively develop better habits and create rituals that keep you on task. This could be creating more shorter deadlines for smaller parts of your projects. Maybe it could be working on your task first thing in the morning and checking emails or engaging in other tasks only at noon or at the end of the day.

      Step Five: Remove distractions or temptations.

      Why are you procrastinating? Are you always on you phone? Are you taking too many coffee breaks or constantly chatting with co-workers? Maybe set an alarm on your phone that reminds you to get back to work after a coffee break. Or leave your phone in your coat. Don’t check personal emails at work. Turn off notifications on your phone that continually remind you to check I through the day. Sometimes, it may be beneficial to close the door and pull the blinds so that you are not distracted by others who are walking by your office or chatting with each other. Find ways to remove distractions.

      Step Six: Find an accountability partner, coach or mentor.

      It helps to know that someone will be checking in on you. Ask someone on your team to check in with you occasionally to see how you are coming along. If you are the one in charge, maybe you have a secretary or personal assistant who can check in and remind you of deadlines you have set. Or hire a coach to check in with regularly.

      Step Seven: Just keep on keeping on.

      One who wants to learn discipline will continue to push through an try again and again even if they fail occasionally. Keep reminding yourself of your goals. And as you make progress, remind yourself of how far you have come. Did you meet that last deadline? Then celebrate it. If not, then figure out if some adjustment is needed and get back to the next task at hand. Don’t get down on yourself if you fall short. Forgive yourself and recommit to the plan.

      Becoming a disciplined leader takes hard work, but you can do it as you work on one or two weaknesses at a time. As you do, you will become the disciplined leader you want to be.

      Keep looking up,

      Andy Wiebe

      5 Practices to Prepare for the Busy Seasons

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      This is going to be a busy week for me. It is jam-packed with responsibilities and deadlines. I will be attending a funeral in another province, which will take about three days including travel. On the way home I need to make arrangements to pick up a car my daughter bought from an online auction. Then in the four days remaining this week I will preach at a Christian School chapel, plan and lead an Elders Board meeting at the church. Saturday I am to lead the Elders and their wives through a 6-hour Visioning Retreat. On Sunday I am beginning a sermon series in Colossians as well as leading the church in a communion celebration. Besides that, I already have one coffee meeting and a Men’s breakfast. And this list doesn’t include those little interruptions that come up regularly, or the fact that I am also writing a blog and posting another this morning.

      So how do we handle the busy times of life?

      • Use the slower times to prepare and plan ahead

      My weeks are not always this full. I hope yours aren’t either. So when you have a little more time on your hands, think ahead. I usually plan my sermon series weeks if not months in advance. I often take time at the beginning of the year to plan a whole year of sermons, figuring out when to preach certain topics or themes or books of the Bible.

      I have already been working on the Colossians sermon series so I have a pretty good idea of how I will introduce the series on Sunday. It’s not completed, but it shouldn’t take too much more time to finish my introduction sermon.

      I have known I was speaking in chapel for about eight weeks. I have a sermon I preached a few weeks ago that I think will adapt well for this purpose. I need to adjust the sermon to make it interesting and applicable to 5- 15 year olds, but at least I have an idea of what I will be doing.

      So when you have slower times, think ahead. Plan what you will be doing in the future. The more you think ahead, the more likely you will have at least some of the work done for the events of those busy seasons.

      • Use your experience to help you in the busy times

      I have had little time to specifically focus on the Vision Retreat I  lead on Saturday. Fortunately, I have experience leading similar events. I have old files of other vision processes I have led and can adapt those to specific needs of this church, giving me a great starting point.

      I heard of one pastor who threw away every sermon he preached. He wanted each sermon to be fresh and not a repeat of something before. While I appreciate the desire to be fresh for each teaching, there is great benefit in having old files to go to when you need to work on something you have already done at some point earlier in your life. Use your experience. Build on it. Don’t waste it by throwing it all away.

      • Pray

      We love the story of Jesus multiplying the loaves and fishes. He prays and the little boy’s lunch becomes a buffet for a crowd! Some of us have stories of God multiplying meals we have served when we did not think we would have enough.

      In the same manner, why not pray and ask God to multiply your time? Ask God to stretch out your time so you will have adequate time to do what is required in your busy seasons. Or alternately, ask God to help you work more efficiently and accomplish more than you usually do in a certain period of time. Ask God to stretch your time and abilities to you can do your best, even in busy times.

      Number one priority marked with red circle on math notebook
      • Focus

      Sometimes in busy times we cause more problems for ourselves by getting caught up in all that needs to be done rather than focusing on one thing at a time. I don’t have to do the Visioning Retreat until Saturday, so I should focus on the other events that I need to prepare first. Work on one deadline at a time.

      Focus in on one thing at a time so you can give it your best. Ask God to help you with your focus. He can help you work on one thing at a time rather than being overwhelmed with everything at once.

      • Do your best in the time you have

      If you are good at what you do, you will want to do your best with your responsibilities. That is a good thing. But sometimes we have to let go of perfection and just do our best with the time and energy we have. This is not an excuse to do a poor job or not put in the effort, but there are times when our plate is just too full for us to make everything perfect. Do your best all the time, but also be realistic about the time you have.

      Busy weeks will happen. Sometimes you will have multiple deadlines to meet at the same time. Ask God to help you and do the best you can, working on one thing at a time.

      Keep looking up,

      Andy Wiebe

      4 Documents That Keep You Organized

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      I am leading a church through a transition period right now. One area of my focus is helping the church become more organized. Some churches are afraid that the more organized they become, the more the church resembles a business. That fear is founded in the idea that if a church becomes businesslike it loses its role as a church. But an organized church will run more efficiently and be more effective. Let me suggest four documents that will help the church become more organized and move you toward your full potential.

      1. Bylaws

      Every organization must have a written document that guides their practices. Even when a denomination has a constitution, the local church still needs to have their own bylaws that give clarity to how they will function. This document directs how membership works, who can become a member, and what benefits and responsibilities members have. It clarifies how the leadership board is formed, including who is eligible for board roles and how they will be selected. Church Bylaws should include their Statement of Faith so everyone knows what their key beliefs are.

      The bylaws should not include things that may change from time to time. Bylaws need to be reviewed regularly but should not be changed lightly. Instead, practices that may change from time to time can be included in a policy manual.

      2. Policies

      Every organization needs policies on how to handle things as small as who gets keys to the building and as complicated as how facility rentals work. Policies guide leadership in knowing how to address situations without requiring a unique decision every time when faced with a similar issue. For example, instead of addressing every request for a key separately, policies are established which can guide every distribution of keys without another board vote needed. This creates efficiency for both the leadership and church members in that each person should know what is required of them and the correct process for achieving their desired outcomes.

      Further, a policy manual reduces the amount of decisions made at the leadership level because everyone can check the policy for how to handle situations that come up.

      3. Job Descriptions

      Many churches are lacking in providing good job descriptions. One church I served never even had a job description for their Lead Pastor – me. Good job descriptions give direction and hold people accountable. A good job description outlines the basic responsibilities that a person must meet to fulfill their role. This gives a board criteria to evaluate the individual’s efforts and keep them accountable to.

      The latest job descriptions we were working through were for the Welcome Team at church. We established clear job descriptions for the Greeters, the Ushers, and the Coffee Crew. We even had one specific to the Head Usher who would captain the team on Sunday morning and cover a few extra responsibilities. Now, as we recruit people to these roles, each person will know exactly what we are asking of them.

      Job descriptions need to include the job title, who the person will be responsible to and who will be responsible to them. It needs to list the qualifications for someone to step into this role as well as a list of responsibilities of the job. It is helpful to also determine a term, so everyone knows when this role is complete.

      Job descriptions help identify and organize roles within an organization, which is valuable for ensuring everything that needs to be done.

      4. Systems

      This is something that many organizations, churches included, never even think of. It is helpful to have systems in place. These are basically a step-by-step instruction how to handle certain situations.

      For example, a Welcome Team may have a system that guides them how to get contact information from new guests and how to pass that information on to the right people who will then follow up in some way.

      The clearer the system is, the more likely it will be followed.

      We all benefit when things become more organized. What documents have you found to be helpful for your organization or church?

      I hope you have these documents in place. Let me know if you would like help developing these for your organization.

      Keep looking up,

      Andy Wiebe

      Pursue Excellence: Develop Useful Templates

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      When you drive to work in the morning, do you always go the same way? Do you go the way that you know is the quickest, or takes you past the best coffee shop, or has the least traffic? Or do you change up your route each day? I always take the same route. In fact, over time it becomes so automatic that I find myself turn toward work when I’m driving those roads on my day off.

      Taking the same route is like using templates in the office. Templates are the well-worn tracks that help work become more automatic and less stressful. Templates can be used in many different situations and for varying purposes.

      Templates create efficiency:

      As a leader, you are probably quite busy. You don’t want to have to re-learn how to do something every time you do it. When you find a good way of doing something, keep track of that method or format, and use that to create a template to follow. When you create a new document or work on a new project, pull out this template and follow the plan you have learned to trust. This saves you from trying to figure out how to put it all together.

      In the same way that a familiar route to work ensures you get there on time, templates become familiar paths to work through quickly and save time.

      Templates ensure uniformity:

      In addition to ensuring you follow the same method, templates help you produce similar-looking documents. For example, I use templates when I am writing job descriptions. In this way it easy to compare one document to another. It also ensures that I include all the pertinent information in the order I want in the job description.

      There are times when various team members may independently prepare documents for a shared project. Without a template you may end up with very different looking pieces making it difficult to combine efforts or compare results. A template helps everyone follow the same format. In this way, you can easily compare information across various documents because you know exactly where to look to find the information you need.

      Templates provide consistent processes:

      I use a template in my sermon preparation. Using a templated provides me with a format and process to follow. My sermons don’t always look the same, but the research and preparation process often does. I know what steps I have benefited from in the past and want to make sure I don’t forget them. For example, I like to ask myself certain questions as I work on the application of the sermon, such as: How does this sermon speak to a twelve-year-old boy?

      In addition to sermon preparation, I use templates when working with planning teams for church events. I this way I make sure that we talk about costs, budgets, available resources, plans for prayer, and various other essential steps in planning.

      Templates are also effective for more administrative work. For example, when working on Terms of Reference, a template can make sure you have the important details listed. For instance, I want to make sure that if people are working on an agreement for working together, I want there to be no question as to who has the final say. A template reminds me to include a statement about that.

      Useful templates:

      Pursuing excellence requires a plan and a template can get you there. As you begin to use templates you will adjust and refine them to become the most helpful tool they can be. If a template makes you do more work than you want, if it is not actually useful, then redo it or find a better one. You could start by finding a template someone else has used and adapting it to make it your own.

      Templates and creativity:

      I have found that adapting and implementing templates to my work has been incredibly helpful. While I would always advise using a template when possible, there are times when using a simplified template – more of a checklist – is a better option. If your goal is creativity, rigid templates may be a hinderance. As a pastor, I have created hundreds of Sunday morning worship services. I love to create each service in a unique way, meaning the different parts in the service can be moved around to accomplish the best result for each service. I joined one church that had exactly the same order of service every Sunday for the last seven years! In this instance, using a service template may restrict some creativity. Instead, a template that focuses on the planning process, or even using a checklist, provides guidance while allowing room for more freedom. As I mentioned earlier, I use a template for sermon preparation, but I have developed it to aid my creativity. While the final sermon is different each week, I use a template to guide each step of the process, which includes adding creative elements. On the other hand, a template makes each order of service exactly the same, but a checklist could be an effective way to ensure all the items to include are included, while still allowing you to be creative. (More on checklists: The Incredible Value of Checklists)

      You have probably already figured out that I place a high value on creativity. At the same time, I want to be efficient in my work. Templates save time, and if used in the right circumstances still allow for creativity in the efficiency.

      Templates can be very useful if you find ones that fit your situation. Use them well and save time.

      Keep looking up,

      Andy Wiebe