prayer

A Decision Making Guide

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The following guide is created to help boards and committees move beyond discussion and questions to the point of decision. The goal is a well thought-out and God-honouring decision.

1. Clarify the decision:

  • Do I have all the information I need to consider this decision? Collect and disperse needed information to all involved in the decision-making process.
  • Review all related information. (read, watch, listen, etc.)
  • Does this decision have to be made right now, or can we wait a bit to pray and gather all pertinent information?
  • Determine who will be affected by this decision, and how.

2. Write the motion:

  • WRITE OUT THE QUESTION BEING DEBATED. Write out a motion that clearly defines the decision being made and asks for a “yes” or “no” answer. Either you vote for or against the motion.
  • One person makes a motion: I move that _______________________________________.
  • The chair calls for a seconder. If someone seconds the motion, you can go on and have the necessary discussion leading to a decision on that motion. If there is no seconder, then the motion does not stand and you move on to the next order of business.

After walking through the steps below, the chair then calls the board to declare their “Yes” or “No” to the motion. A simple majority wins, yet you want to strive for a unanimous vote if at all possible.

Good motions include:

  • The precise decision being made
  • Any related deadlines
  • Who is responsible for the action in the motion

3. Biblically informed:

  • Does Scripture say anything that speaks to this decision? Read appropriate scriptures.

4. Vision directed:

  • How will our decision help move our Vision forward? Some decisions may not directly relate to the vision, but any that work against it should be avoided.

5. Guiding Documents:

  • Guiding documents need to inform a board’s actions and decisions. These may not always need to be consulted but you need to be aware of them enough to make sure you only make decisions that uphold them and are consistent with them.

Possible guiding documents

  • Policies and Procedures
  • Constitution
  • Statement of Faith
  • Job Descriptions
  • Etc.

6. Prayer:

  • Pray about decisions that are coming up prior to the meeting.
  • Pray during the meeting. Ask God to speak to you through this whole process.
  • Listen to God and ask Him to give you direction on how to vote on the issue.
  • Pause for prayer before the decision is made.

7. Board unity:

  • Discuss the issue together. And then decide together. Strive for unanimity. It should be a rare decision that gets passed by a vote where even one board member is opposed.
  • The board speaks as one voice – Once the decision is made, whether you were in favor or not, you abide by and support the decision that was made.

8. Anything else to consider?

  • Consider any other aspects of the decision.

Download GUIDE here.

Keep Looking up,

Andy Wiebe

Elements of A Spiritual Checkup

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I visited the dentist this week for what most people would call a regular checkup and teeth cleaning. Though since it had been seven years since my last checkup, it was not very “regular”. But as I was sitting in the chair, I began counting how many people were involved in my checkup. There was someone at the front desk, another taking my forms, someone doing the x-rays of my teeth, someone else to clean my teeth, and one or two others supervising. And that was all before I even saw the dentist! And then after, someone else fitted my teeth for a guard.  Each person had a specific role to play in making sure I received a full checkup and a thorough cleaning, and proper advice for caring for my teeth.

As I was lying in the chair, I began thinking of how this might compare to a thorough spiritual checkup. I would venture to say that we don’t take our spiritual checkups as seriously as this dentist and his team. Yes, many of us regularly read the scriptures and pray. We attend church regularly, and even examine our hearts before receiving communion, but might we benefit from more. If we were to have a thorough spiritual checkup, what might it look like? And would we be better served by having someone else walk us through it, or could we do an accurate enough checkup on our own?

Determing the present reality.

I don’t know if we need five of six specialized individuals to guide us, but we would benefit from a similar experience spiritually. We could have a trusted friend or a counselor or pastor walk through this process with us, or we could try it on our own. We could begin by looking at our spiritual condition.

Take inventory of reality. What does your spiritual life look like right now? In the same way a dental checkup begins with x-rays to identify the current situation, checking our spiritual life should start with an initial evaluation of what the situation is. Do we need some x-rays of our soul? With the psalmist we could ask God to examine us:

Search me, O God, and know my heart;

    test me and know my anxious thoughts.

Point out anything in me that offends you,

    and lead me along the path of everlasting life. (Psalm 139:23-24)

It’s rare that we can accurately identify our own state (otherwise, why would I need the x-ray in the first place?), so it can help to ask others in our lives who know us well. We could ask the people around us  what areas in our spiritual lives they see us perhaps needing improvement?

Ask God to guide the process of taking serious inventory of your spiritual condition.

A thorough cleaning.

Though I brush my teeth (probably not as often as I should), I still benefit from a professional to do a cleaning. In the same way, I can’t do a thorough cleaning of my own soul on my own. Instead, ask God to do a thorough cleaning of your soul. The initial evaluation shows you habits you need to remove, or sins you need to confess. Next, ask God to forgive. Wash me clean from my guilt. Purify me from my sin. (Psalm 51: 2)

After the regular cleaning, where God purifies your soul again and again, you can celebrate: our guilty consciences have been sprinkled with Christ’s blood to make us clean, and our bodies have been washed with pure water. (Hebrews 10: 22)

Maintaining spiritual health.

The dentist pointed out where some issues were occurring in my teeth and suggested some methods of caring for my teeth. He also suggested a teeth guard to wear at night. Going to the dentist isn’t very helpful if I stop caring for my teeth once I leave the clinic. In the same way, after reviewing your spiritual health and asking God to forgive those sins you have allowed to creep in, don’t continue in those old ways.

Instead, consider: what are some things I will do differently going forward, to protect my spiritual condition and even to make it better? This might be recommitting to reading the Bible regularly, maybe choosing a plan to follow. It might include reading books to help you grow. Decide what will help you be more spiritually healthy as you go on with life.

While there could be many more elements of a spiritual checkup, these are the key ones. If you aren’t sure how to start, you might want to talk to a pastor or work through this with a trusted friend.

May you be spiritually renewed going forward.

Keep looking up,

Andy Wiebe

The Benefits of Scheduling Events on Your Calendar Regularly

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How do you remember meetings and appointments you have scheduled? As church leaders, we are often busy enough with our own families and work lives that we can easily forget some of our responsibilities at church. We have many options available to us if we want to keep track of our schedules. We can go old-school with a day timer or paper calendar. We can use calendars on our phones and computers. We can set alarms that remind us of an upcoming event. The problem is, these are no good unless you actually use them.

I recently talked with a church board who had just about missed planning a tradition in their church. Every Father’s Day, people would bring pies to share after church. This was tradition. Someone always reminded people and made sure it happened.  

This year, personnel had changed and no one remembered until the Friday before the special day. As a result, a few people were scrambling the day before to make sure everything was in place. If this event had gotten on the right calendar, it may have caused a lot less stress.

So what can we do? And what needs scheduling? Here are a few thoughts on scheduling and setting reminders ahead of time.

  • Choose a system of scheduling that works for you.

It doesn’t matter which system you use, the important thing is to choose one that you will continually use. Don’t use more than one system because then something is likely to fall through the cracks. 

  • Chart everything.

For me, I put everything on my calendar in my phone. When I say everything, I mean everything. All meetings are written there, whether board meetings, or board responsibilities. For bigger events, you may want to break down deadlines for parts of it to be done by earlier dates.

  •  Set reminder alarms

Often, I not only put the event at the correct date and time, I also put an alarm to remind me ahead of time so I can make sure I will be prepared and on time.

  •  Scheduling helps planning

Marking everything on your calendar allows you to also plan ahead for preparation time. Because I know of events far in advance, I know when to delegate certain aspects to other volunteers on my team. And of course, scheduling helps reduce conflicts because you know not to plan another event at the same time.

  •  Your calendar helps you say no

One value of charting everything on the same calendar is that you can see when you are getting overwhelmed and need to say no to something. If you don’t have everything – your work schedule and personal life – on your personal calendar, you may not realize how busy you are with both parts of your life at the same time. You do not need to feel guilty because you know you do not have time to take on anything else.

  • Watching your activities helps you see where you spend your time

We are not always aware of how we are spending our time. We get caught up in doing what needs to be done. When you look at your calendar and see that you are spending a large portion of your time doing things that have nothing to do with your vision, you need to adjust your activities. If you notice that an overwhelming amount of time is spent on work, and you are missing out on family time, you need to adjust your schedule.

Setting reminders of appointments and meetings and events can help you be more prepared for them, as well as help you see where you need to adjust your priorities.

Keep looking up,

Andy Wiebe

The Protecting Role of the Leader

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Few leadership books address the protecting role of a leader. Yet, if you are a leader, you a responsibility to protect those who are following you from distractions that will stop them from following you or moving toward your vision. Business leaders, too, must ensure that they are aware of outside forces that might derail those under their leadership from pursuing their purpose and vision. This might happen in various ways, such as someone speaking negatively about you and the goal you are pursuing or the distractions of life that keep your team from being fully focused on the task at hand.

Church leaders – pastors and elders – need to understand their protective role too. Even as they are looking to help people grow in their knowledge of and love for God, they need to be aware of the influences that can undermine their leadership. Let’s consider a few influences that a church leader may need to protect their congregation from.

False teaching

Much of the church leader’s role teaching. The church needs to be taught about who God is, how to love and obey Him, and how to communicate with Him in prayer. Leaders use the Bible as their main teaching tool and the basis for all they believe.

False teaching is ideas and teachings that conflict with scripture. If a church is begins to follow false teachings, church leadership should steer them back to the truth of scripture. Church leaders need to recognize when someone within the church is misleading people and needs to be corrected or even removed.

False teaching can also creep in from the world. Our culture influences us all as we live in it. In the same way the early church lived within a culture that often opposed Jesus’ teachings, there are some things being taught and accepted in our culture that are in direct opposition to God and His Word. For example, it is not okay to end a pregnancy just because it is seen as an inconvenience. God is clear that all life is precious and He is the only one who can determine the end of someone’s life. Similarly, euthanasia is becoming common in Canada, where you can choose to end your life medically, for a number of reasons. Again, life is precious and only God can determine the end of someone’s life. Church leaders need to remind their church of what God teaches in the Bible so they can recognize when what they hear or see does not match up to God’s Word.

Attempts to derail the vision

The church exists to help people love God and love others. To do this, many churches have an agreed-upon vision that guides them. They have spent time praying and talking together and gaining an understanding of the needs of their community. As a result, they have come up with a vision that is their response to the needs around them. It is important for churches to adhere to this vision. For example, if you are a church that believes your main role is to reach out to the poor in your community, then protect your church from those who are pushing for you to do more to reach the professionals in your town. No matter what your vision is, there will be some who do not agree or fully buy in. There may also be some who deliberately try to derail that vision and cause confusion in your midst. You need to protect your congregation from that confusing voice. Questions and debate have their place, but you want to make sure that people have a clear understanding where you are going and why.

Busy people

Churches often fall into the habit of making people busy in the church with all kinds of activities. Church leadership needs to recognize when some of the good things going on need to be removed. Leadership needs to protect people from busyness that prevents them from being able to participate in pursuing the church’s vision.

There are times church leaders need to make some very difficult decisions about what ministries need to be cut so people have time to do what is more important.

Satan

Of course, the one who truly wants to mess with the church, with the followers of Jesus who make up that church, is the evil one – Satan. He has messed with people right from the time of Adam and Eve until now, trying to confuse us and doing all he can to make us wander away and deny God. Church leaders need to protect their people from Satan’s attacks. They need to regularly pray a covering over their church. They need to remind people that we do not fight against flesh and blood but against principalities and powers of the unsee world. Even when people are doing wrong and causing disruption in the church, it is Satan who is behind their actions.

Church leaders, you have a role of protecting your people, even as you lead them. Be aware of what is going on and when you need to confront or speak up about where people are being misled. Ask God for wisdom and discernment in the process so you can recognize when danger arises and how to combat it.

Keep looking up,

Andy Wiebe

If I Believed In Luck

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Good thing I don’t believe in luck. If I believed in luck, I would have no luck at all. Here’s some of my good luck bad luck story from my last few weeks.

Bad luck – I got caught behind a snowplow on the highway and the pickup behind me rammed into me.

Good luck – My wife and I, as well as the people in the other vehicle, were banged up a bit but okay.

Bad luck – It was the weekend and no rental cars available, not even any cars at the place my insurance sent me.

Good luck – another rental place did have a car.

Bad luck – the rental car had to be returned to where we picked it up. It was a 14 hour round trip to drop it off, and then how would I get home?

Good luck – we were allowed to return the rental car to another spot which was only about a 9 hour round trip. Saved a little time.

Bad luck – in order to come home, my wife had to rent a second car to drive down and pick me up.

Good luck – we found a car to replace the one that was totalled on the highway.

Bad luck – within two weeks it was in the shop, for about 2 weeks.

Good luck – they finally got it fixed and we could use it again.

Bad luck – in less than two weeks we hit a deer with the new car and back to the shop it went.

Yesterday was another bad luck good luck situation.

Bad luck – my prescription for my medication had run out. We don’t have a family doctor and go to a walk in which was totally booked by the time I got there.

Good luck – I was referred to another walk in that evening.

Bad luck – by the time I arrived all the spots were taken.

Good luck – they put me on a cancellation list in case there was room and they would call me back. And they did!

Extra good luck – I ended up seeing a doctor who specializes in helping people with chronic pain. Being I was the last patient of the day, she took extra time to walk through what my pain is and had some suggestions to help me. She was the first doctor in a long time who actually understood me and my symptoms and the medication I was taking. She is looking for how she can assist me further!

Okay. I have no place for luck. I don’t believe in luck. I believe in a God who loves his people and takes care of them. Yes, we live in a world where not everything goes our way. At times God allows certain things into our live that are not pleasant, even painful and discouraging. But I am convinced that God is walking with me. When it seems that good luck shows up, I believe it is God stepping in again and again doing those good and wonderful things for us!

This is important to understand in our personal lives and also in our church or business life. God is interested in everything we do. We can go to him with our needs and He will step in. He doesn’t always fix everything, but he definitely walks with us in it. And sometimes, as Psalm 94:12 says, “Blessed is the man you discipline, O Lord.” God uses the different situations we go through, not to punish us, but to help train us to become more like Him and more effective in what He wants us to do in life. Instead of seeing life as bad or good luck, ask God what he wants you to learn along the way.

If I believed in luck I would feel pretty discouraged by now.

Luck? No way! God stepping in? Definitely!

Keep looking up,

Andy Wiebe

Boor Reviews: Andy’s 2023 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

NECESSARY ENDINGS – by Dr. Henry Cloud

In Necessary Endings: The employees, businesses, and relationships that all of us have to give up in order to move forward, Dr. Henry Cloud explains why good endings are needed for good beginnings. He uses a number of great examples to show how appropriate endings at the right time can be very positive for you personally and for the organization you are part of or leading. Some endings are forced on us, and some are ones we choose, in either case we can determine how we will use that ending as an opportunity for something new. When you end something, you have room for that next thing that can be even better than what you just ended. A very helpful book!

Can God Really Be Heard?

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As people who love God and want to serve Him, can we actually hear him? Can we have clear direction as we make decisions and lead a church?

God spoke with people in the stories of the Bible. In Genesis 3 the Bible describes a conversation between Adam and Eve and God. It tells us that God came and spent time with them in the Garden of Eden. Many times, prophets in the Bible spoke what they knew were the words of God. And others accepted their words as from God. People like Abraham and God had conversations about how many children he would have. God spoke to Moses from the burning bush. Sometimes God sent his angels as messengers, as seen when Gabriel visited Mary. God spoke through dreams and visions, as he did when warning the Magi not to return to King Herod after visiting Jesus. When people in the Bible heard God speak to them, they were confident that it was Him and clear about what He was saying to them.

God clearly spoke through His Son. John 1 tells us that Jesus was and is the Word from God. He is the expression of all God is. But Jesus also spoke with his disciples about many things. He taught with authority – so much so that people wondered where he got his authority. Jesus’ disciples had intimate conversations with Jesus dealing with everyday life like paying taxes, or dealing with the fact that he would have to die and rise again. He spoke to the two on the road to Emmaus, in Luke 24. Even though those who heard from Jesus were sometimes unsure what Jesus meant when he spoke, they clearly heard him, and had the privilege of asking questions to clarify what He meant.

God spoke in and still speaks through scripture. 1 Peter 1: 20-21 says, “Above all, you must realize that no prophecy in Scripture ever came from the prophet’s own understanding, or from human initiative. No, those prophets were moved by the Holy Spirit, and they spoke from God.” The scriptures are God’s words to us. 2 Timothy 3: 16-17 record Paul’s words to Timothy on the value and purpose of the Scriptures in people’s lives: all Scripture is inspired by God and is useful to teach us what is true and learn what is wrong in our lives. It corrects us when we are wrong and teaches us to do right. God uses it to prepare and equip his people to do every good work.” The scriptures are God’s words of guidance in our lives so we know how to live a life that honours Him. As God speaks in Scripture, we can clearly hear his direction for how to live our lives.

Sometimes God combines a few ways of speaking to give clear direction. A good example is the story of Philip leading the Ethiopian eunuch to Christ in Acts 8. First, an angel told Philip in verse 26, ‘” Go south down the desert road that runs from Jerusalem to Gaza.” So, he did. He started travelling down the road until he came upon this man sitting in his carriage. Verse 29 says, “The Holy Spirit said to Philip, “Go over and walk along beside the carriage.’” Philip did. He heard the man reading scripture so he asked, “Do you understand what you are reading?” The man did not and invited Philip into the carriage to sit with him and explain it. In the end, the man wanted to be baptized as he accepted he Good News of Jesus.

In this case, God spoke through an angel, through the Holy Spirit, through Philips willingness to enter into a conversation with the man, and through the scriptures – all to get the right person to talk with this man and explain salvation to him!

Philip clearly heard he was to go on that road, then clearly heard he was to go up to the chariot. But then, no one told him to enter into a conversation. He saw this as the next right thing to do. As the man asked questions, Philip explained scripture for him to understand and respond to.

I believe we serve the same God who will speak to us and direct us as we listen to him, though it doesn’t always seem as clear as we wish. God can and still occasionally speaks through angels. God can and does speak through the Holy Spirit. This may be an “out loud” voice or it may be strong sense that you need to do something. Sometimes we get this sense we are to call someone or visit someone and perhaps after responding, we see that God was setting that up. God can, and still does, speak through scripture. There are times when a certain verse jumps out at you as you are reading, and you know that was God’s encouragement for you. Sometimes, God will use a verse to clearly direct you.

God continues to speak in various ways. I have had God clearly direct me through seeing certain signs on trucks. He used these signs as a reminder of something I had written in my prayer journal, and he showed me the answer. I have had God speak through thoughts or feelings I was supposed to do something. I have heard God through the words others spoke. I have “heard” God speak through pictures he has given me in my mind. And many times God has spoken to me as I read the Bible, His Word to us.

God wants to speak to us. I am convinced of that. I also believe that God does not want us to be confused. We need to expect God to speak, and then respond as we believe we should. And if it is not clear, then ask him for clarity. Look to scripture to speak. Even ask God to speak through other wise people around you. Believe that God is interested in you and wants to speak. Keep listening.

And keep looking up,

Andy Wiebe

5 Steps to Maintaining Unity When Confronting Divisive Issues

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We can all do a pretty good job of getting along when everything is going our way. We can enjoy time with people and think they are pretty good friends. Life is good when no one challenges me or my ideas. But what do we do when someone we thought we were on good terms with ends up on the opposite side of an issue?

The church I am presently serving is facing an issue that is fairly divisive. I won’t tell you what the issue is. You can insert your own issue as I address how we are attempting to maintain unity even as we deal with a divisive issue.

  1. Clarify the Issue

Whatever the issue is that you as a church or organization or team are facing, make sure that you clarify the issue. We thought we had been quite clear on the issue, but we realized that even after weeks of talking about it, people were confused. Do everything you can to make sure everyone knows exactly what you are talking about.

I remember a story of three men going into business together. They had rented a building and were setting up their restaurant. And then a problem arose. One of the men started talking about where he wanted the buffet area. A second interrupted him and told him clearly that a buffet was not part of the plan. They were going to have people come to the counter to order and pick up their meals. By now the third man was getting a little agitated. “I thought this was a fish and chips place!” We have to clarify the issue, and sometimes it means talking about it again and again to get down to what the real issue is so effective communication can take place.

2. Gather Supporting Information

For us, this was a decision that would affect some of our bylaws, so we had to make sure people understood what the bylaw was that was affected by the decision we were about to make. It was an issue that we believed had spiritual connotations, so we made sure to provide documents to our membership with scripture verses and explanations of how they spoke into the question at hand. We did some historical checking to see how this situation had been handled in the past. We even contacted our denominational office to get their input.

3. Prayer

We made sure to pray about this event. We encouraged people to pray on their own, we prayed about it in our services, and we prayed about it at leadership meetings. We prayed about it at discussion meetings we had regarding this question. We asked God to give us clarity and unity in the process.

4. Discussion Events

We hosted one formal evening of discussion on the topic. We recognized that there were people on either side of the question. Each side felt they had scriptural backing to why they believed what they believed. We determined not to enter into a debate. We did not want to set up a situation where we caused people to publicly take sides against each other. So we arranged for a time to carefully look at both sides of the issue. We invited people to speak up, but only in a positive way. No one was allowed to speak against an issue, they could only speak for their side. In this way, everyone was given opportunity to speak into the issue without it being against an individual.

As an aside, it was very encouraging to me as we ended that Discussion Evening, that many present stated their commitment to the unity of the church even if the vote did not go their way when decision time came. They were more concerned about protecting unity as one family or body, than about fighting for their point of view!

5. Make a Decision

At some point you have to decide how you will answer the question at hand. Like us, you may want to have a formal vote by the membership. You will need to decide at which level of authority in your church or organization that decision needs to be made. We encouraged our people to vote as their conscience directed after all the discussion and prayer we had. And then, whatever way the vote went, we trusted that God spoke into our situation and moved ahead according to the results of the vote.

Once a decision has been made, it is important to recognize that not everyone will agree with the decision as you move forward. Be alert to situations where people are having a hard time accepting the decision and take time to walk them as they process the results. You may need to meet with some individuals who are slow in processing the results so that you can help them move forward, encouraging them to trust God will continue to walk with us even as we trusted him to guide our decision process.

May God guide you with divisive issues you face. Too often, we become so closely tied to the issue that we would rather cause disunity than lose out on a vote. May God guide you and help you maintain unity as you too work through issues that could divide.

I would love to hear how you have worked through divisive issues and what worked for you. Let me know. Comment or email me.

Keep looking up,

Andy Wiebe

Book Reviews: Andy’s 2022 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

BEAUTIFUL OUTLAW – By John Eldredge

Beautiful Outlaw: Experiencing the Playful, Disruptive, Extravagant Personality of Jesus by John Eldredge is a book that will shock some people while encouraging others. He writes about Jesus, but not in the distant manner that we often think of him. Eldredge presents Jesus as a human in a way that few, if any, have before. It is a great reminder that Jesus was a human who walked this earth in a certain place in time within a specific community and with other human friends. Eldredge points out where Jesus responds with emotion like any other human person. He, in his words, is trying to “clear the religious fog” around who our Lord and Saviour Jesus was and is. Do you want to know Jesus better? This book will help you in that search. Your ideas may be challenged, but I do believe the person of Jesus will be revealed as a person you can actually communicate with and live your life with.

Book Reviews: Andy’s 2022 Reading Experience

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I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

HINGE MOMENTS – by D. Michael Lindsay

Hinge Moments: Making the Most of Life’s Transitions is a powerful guide to anyone facing a transition, and in today’s world that is just about all of us. Transitions will happen, whether we choose them or not. Lindsay builds off interviews of hundreds of leaders looking at their transitions and lessons they learned in the process. He builds his book around a diagram of seven stages of transition. Discernment, Anticipation, Intersection, Landing, Integration, Inspiration, and Realization. He uses the example of a door to show how a “hinge moments” are the opportunities to open (or close) doors to various pathways of our lives. A helpful book for anyone facing or anticipating a transition in their life.