Time is precious. Learn to use it purposefully. Own your day!
As a pastor, I sometimes felt that others had more control over my schedule than I did. When you work for someone else, there will always be requirements of you, but hopefully you can find a way to plan out your own day in your own way. You want to accomplish all that has to be done, and even some of what you would just like to get done.
Planning takes time, which may feel counterintuitive, but I assure you that if you plan, you will most likely get more things done that you want to get done. If you do not plan and schedule, then others will take your time. Or you will get caught up in scrolling through Facebook. Plan your day so that you decide what you do today, and when.
1. Acknowledge the Demands of Others
Hopefully you do not have too many of these, but sometimes there are certain requirements placed on you that you need to find time for in your day. If these expectations are placed on you, at least you can plan on when you will give some time to them.
At the same time, evaluate the demand. Is this really something you need to spend your time with, or is it just a suggestion? Days fills up too quickly to take on unnecessary demands of others.
2. Big Items
If you are a pastor, you know that there are certain activities required of you. As the preacher, you will need to give large portions of time to sermon prep. If you are teaching, that adds to your list of big items. My preference for sermon and teaching prep is to break the process into sections and do them in the morning when freshest. For example, on a typical workweek of Tuesday to Sunday, I do research on Tuesday, finalize an outline by Wednesday, compile the notes into an effective sermon on Thursday, and take Friday to make the final touches. Saturday, I practice, and Sunday I preach. A similar approach of breaking down the process to be completed over time can be done with teaching prep or other Big items.
As a pastor, I realize the work is never done. There is always something else to put on the schedule, so it is important to remember to schedule in your time off as well. Choose a regular day off. I always had Monday off. Choose the day that works for you and your family, and do something to relax and refresh yourself on that day. You might need to intentionally book something relaxing for the day, such as a walk with your spouse, or some golf with friends. Make sure to take a day free from the regular work responsibilities.
3. Personal Passions
This is the fun part. This is where you make sure to schedule in some time to do the things that God has laid on your heart that may not be directly tied to your job description, but are an important part of who you are. You are the one who chooses what to do with your day. Make sure you do what makes you excited. If it’s writing, then write. If it’s spending time with young leaders, then spend time with young leaders.
At one church I had a weekly breakfast with a couple of men where we talked through the next Sunday’s sermon. I loved these times, and learned to see the scripture through other’s eyes. It made my preaching more impactful – and I enjoyed doing it!
What is it that God has laid on your heart? What are some of your God-given dreams that will not take fruit unless you deliberately plan it into your life?
4. Determine what you would like to do but never have time for
If you have scheduled your day with the first three points in mind, you will realize your day is already quite full, and you may find yourself still unable to do everything you want to do. Is there a book you have wanted to read but never found the time? Is there a topic you would like to research but never get to? Is there a person you would like to have coffee with but it just never happens? Plan it in. Own your day. It is yours to live.
I always have a running list of things I want to do, or research, or work on. Then at certain times I would go through the list and make sure I scheduled it into my day or week. Any time you have a slower day or week, glance through this list and pull a few into your schedule. These are the things that no one else will ask you to do, but you think would benefit you. Plan them into your schedule.
And don’t forget to have some fun.
5. Delegate and Outsource
This might be the most important point. Do not be afraid to hand off certain responsibilities to others. Maybe there is someone in your church that can preach for you occasionally, especially if you take the time to coach them through it. At one church I had the privilege of helping teach one of the men how to preach. He already had a desire to teach, and did a great job. It will be extra work for a bit, but then he will be able to do it without your help and you will free up time.
In the small churches I served it was sometimes expected that I choose the songs for Sunday. Did I really need to choose the songs for Sunday? Do you really need to choose the songs for Sunday? Instead, maybe you could give someone else the theme and scripture for Sunday and ask them to choose the songs. If you have a song leader or team, give them the freedom to do that.
When you are used to doing certain things, it might seem difficult to hand them off to others who may not do it exactly as you would, but give them a chance. Coach them along and you will be surprised how much you can hand off to qualified volunteers.
Evaluate your role and what your primary responsibilities are and the additional tasks you have taken on. Maybe there is someone else that can do the bulletin. Hand it off. Ask an elder to do the devotional at the membership meeting. Find a tech-savvy teen to be your Facebook and website administrator. Train a few people to visit those in the hospital.
Find others to do what you don’t have to do – especially if you don’t enjoy doing that anyway!
Find a way to own your day! Plan it out so you can be your best you. Own your day!
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