Church leadership

Pastors Are Doing Too Much!

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Pastors do a large part of what is required in the work of most churches; after all, that is their role. And pastors are quick to take on duties that are not part of their responsibility. Pastors face the temptation to do too much. They often do more than their job description asks of them, doing things that others in the church could do.

As time passes, pastors slowly add more tasks to their plate thinking it’s easier to take on one more duty than to find someone else to do the job, especially if they need to be trained to do it. Rather than train a volunteer to design and print the weekly bulletin, the pastor takes it on. After all, “it’s only going to take about an hour.” Rather than finding someone else to look after locking up on Sunday, the pastor just does it. Slowly, the pastor does more and more of what someone else in the church could be doing. And, in a sense, without realizing it, pastors are hoarding the work of the ministry.

A few churches that I have heard from that saw value in the time they had between pastors alluded to this tendency. They found the transition period was good for their church because when the pastor left, more people in the congregation felt the freedom to step up and serve.

Churches in transition may see new opportunities for people to serve in those extra duties that the pastor took on that were outside of his role. As they look for people to serve, new people are stepping up and getting involved. The work is shared with more people, and there is a greater sense of everyone playing a part.

Pastors, we need to delegate. This is discipleship. This is mentoring. This is equipping. When we show a volunteer how to lock up or do the bulletin, we are equipping them with information and skills they did not have and were not using before. When we train a volunteer to manage the prayer chain, we disciple them, helping them to be part of the prayer ministry. When we train others to lead small groups, we are discipling.

And the things you have heard me say in the presence of many witnesses entrust to reliable people who will also be qualified to teach others.

2 Timothy 2:2 (NIV)

It is too easy for pastors to think that discipleship is only about spiritual things or helping people learn to share their faith. Pastors need to recognize that discipleship is about other parts of the Christian life too, the practical ways that people can learn to contribute to the work of the church and the expansion of God’s kingdom. Discipleship includes training someone to be an usher or training a new sound person. It includes training people to be good greeters.

Pastors have the responsibility of equipping their members for acts of service. In Ephesians 4:11-13, the Apostle Paul stated the roles of church leadership: “to equip his people for works of service, so that the body of Christ may be built up.” Pastors must equip members to serve, so hand off some of the responsibilities you have been carrying.

Pastors, let’s not take on roles in the church that the Holy Spirit has gifted others to do. The Holy Spirit gives spiritual gifts to every believer in the church. Help each member find their areas of gifting and release them to serve, even if it means a little extra effort on our part to equip and disciple them.

Keep looking up,

Andy Wiebe

Don’t Just Examine the Bread!

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So the Israelites examined their food, but they did not consult the Lord.

Joshua 9:14 (New Living Translation)

Christian leaders need to recognize the importance of not accepting everything at face value. It is important that we do the work of evaluating the latest teaching. Even if the speaker or author or podcast host has a good reputation, we must do the work of determining if what they are saying and presenting and teaching is the truth.

Joshua 9 gives us a glimpse into an event in the life of the Israelites as they begin to conquer the Promised Land. They conquered Jericho by walking around it for a whole week and then shouting, bringing the walls down. They conquered Ai next.

After defeating these groups a delegation of strangers showed up on their doorstep. These Gibeonites didn’t live too far away, and heard how God gave them victory against all other people. They were afraid for their lives, so out of self-preservation, they put on a little drama. They wore patched sandals, brought dry and moldy bread, and carried cracking wineskins. They arrive at the Israelite camp looking every bit the faraway people they pretend to be.

The Gibeonites asked for a peace treaty, but the Israelites were clear: if you live nearby “we cannot make a treaty with you” (Joshua 9:7). God told them to conquer all the people. He did not want them to make a treaty with any of the people in the land He is giving them.

In an effort to convince the Israelites that they were from far away, the delegation pointed out the terrible shape of their supplies. And as verse 14 says, “the Israelites examined their food, but they did not consult the Lord.”

Other versions say “they sampled their provisions” or “took some of their provisions.” This can be both a symbol of friendship, as well as a “testing” of the supplies. The Israelites examined the supplies and discovered that they aligned with the story the delegation told. The Israelites felt they had done their “due diligence” and agreed to make a treaty. It is very clear the Israelites did this without consulting the Lord. They believed something and acted on it. They believed a lie and acted by making a treaty.

Only three days later they discover the Gibeonites were neighbours. The Israelites were not impressed, but their leaders convince them they couldn’t destroy the Gibeonites but must honour the treaty. Instead, the Israelites make the Gibeonites do forced labour.

How often do we as leaders think we have done our due diligence because we have in some way vetted what we have been told? Maybe we listen to a speaker and listen to a few other voices and accept what we are hearing at face value. We may do this work, and yet we forget to “consult the Lord” as we accept new ideas or try new ways of doing things.

It may be that the Israelites did not consult the Lord because they were encountering something new. They had seen God do incredible things for them over their history, including conquering Jericho and Ai just recently, but they had not met Gibeonites before, they had never encountered a peace delegation before, and they were still new at this concept of conquering the land God was giving them. Like them, when we encounter something new, we can get caught up in the new experience and forget to consult the Lord.

Instead of following the ways of the Israelites and simply “examining the bread,” we must inquire of the Lord. This should be one of our go-to moves. Ask God, “What do you think about what we have just heard? What do you think of this new idea?” Due diligence for a Christian leader should always include consulting the Lord. Accept new ideas carefully after consulting the Lord. Make new decisions after you have talked to God about them.

Yes, examine the bread, but also consult the Lord.

Keep looking up,

Andy Wiebe

Keeping Your Board Purposeful

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As a pastor, I have spent many evenings around a board table (or plastic folding table), discussing the ministry of the local church with appointed leaders. Each board is different in how the members work together, how they make decisions, and how they attempt to fulfill their role. But how can you, as a board, ensure some basics that will help the board meetings be meaningful and effective?

Do you know why you meet?

Board members do not meet as a church board just because that’s how it has always been, or because the government requires non-profit organizations to have a board. Each board member need to understand what their main purpose is and how they contribute to accomplishing that.

Purpose: A board exists to look after the “big picture” of the church.

This means that you, as a board, need to know the big picture. You need to know the vision of the church, the values and policies and procedures, and how they speak into how the board governs.

This is essential because the board is in place to ensure that the vision, values, policies, and procedures are clearly defined and followed. As a board member you may have been involved in forming these documents or you may arrive after previous members have completed that work. Now each board member needs to understand them clearly so you can help ensure they are fulfilled.

In a church board, much of the work is done by the pastor. If the church is smaller, board members may be involved with the pastor in following through on decision that are made. In larger churches, the board may be more of a policy board entrusting the lead pastor and his staff to do the working out of the decisions. The board sets the policy and entrusts the lead pastor to fulfill what has been decided. He then hands off aspects of that to the rest of the staff to accomplish.

In either case, the board needs to know the guiding documents well enough to know if the decisions they make are in alignment with this guidance and the scope of the board’s mandate. Board members need to know how the guiding principles speak into every decision that is made. These documents are intended to guide the decision making process and keep the board, the pastor, and the church heading in the agreed upon direction.

One aspect boards often forget is their role as “gate keepers” and “protectors.” The board functions as a gate keeper when it makes sure that leadership and the church are not heading in a direction away from what they stand for and believe in. They function as gate keepers when they ensure that vision, values, policies and procedures continue to guide them. As gate keepers, the board must receive regular updates from pastors and ministry leaders to be aware of where these leaders are going and to ensure that it is in the right direction.

A church board needs to also see the importance of its role in protecting the church. This may involve protecting the church from teaching or practices that do not align with what they believe the Bible teaches or what they have agreed upon in their guiding documents. Protection also includes protecting the people of the church from physical and emotional harm. Many churches have clear safety guidelines and practices in place to guide their ministry to children and youth and seniors. Church boards need to ensure they are protecting all who attend, serve, or lead the various ministries of the church.

If you are a board member, remind yourself and your board regularly that everything you do should be about promoting and protecting the big picture of the church. While there are times boards should get involved in day to day activities of the church, they should never relinquish this role of promoting the big picture and protecting the church.

Keep looking up

Andy Wiebe

Ending Well

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Every job you take on will eventually end. It may end when you retire after serving for 29 years like it did for the pastor of the church I am working with right now. The job may end when you are pushed out or let go. The job may end because you have a new opportunity waiting for you. Every job will eventually end, the question is: Will you end well?

When an ending happens on our own terms, like retirement or leaving to pursue another opportunity, our mindset is very different than when we are let go. Our attitude is also affected by how we feel about the people we are leaving behind. If we are not on good terms with most people on our team or in the church we serve, we may not mind leaving; if we are leaving good friends behind it may be bittersweet even if we are leaving on our own terms.

In either case, how do you end well?

Ending well has a lot to do with your attitude. You can choose to be grumpy and make your last days a grumpy experience for all, or you can determine to be cheerful, no matter the circumstances around your leaving.

I recently completed a contract with a church. As the last few weeks were winding down, I determined to make sure I stayed fully engaged right to the end. It was encouraging for people to see. One person even used the words, “We see you are fully engaged and not winding down.” I wanted to give my best. I deliberately planned a workshop for the second last weekend at the church, so I had something specific to work towards.

I encourage you to stay as engaged as possible even as you are nearing the final days. Don’t just coast the last bit but do what you can to encourage those you are leaving behind. No matter the reason for your departure, there will be some people who will greatly miss you. Encourage them as you finish up.

Do your best with every task you are responsible for. Look for ways to hand off any tasks others will be taking over. Make it a smooth transition for them. You don’t want people frustrated with you as you head for the door.

One of the reasons you want to end well is that everything you do is a demonstration of God’s character. You want to point people to Jesus, not leave them frustrated with you. You want to reflect well on the one you say you believe in and follow.

Another reason for ending well, is that everything you do contributes to your own reputation. Don’t burn bridges, you may need them again down the road. I was fired from one church. Over 20 years later they had me come back to be their transition pastor. The people in the church who still remembered me thought well of me and welcomed me back. Who knows what God will do in the years ahead, so end well so you are not destroying relationships that may be beneficial down the road.

End well, for the glory of God, for the good of the church, and for your own good. Protect relationships that you may need and want in the years to come.

Keep looking up,

Andy Wiebe

Good Systems Enable Good Work

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We can create systems that allow our work to be done easier and better.

Systems are the procedures and practices – even rituals – that we put in place in order to do a job. Some of these emerge naturally as we repeat certain tasks, but often we need to carefully think about crafting a system that will enable us to do our best efficiently.

A system includes all the little things we do in order to accomplish a task. Adhering to well-known systems helps people understand new settings or tasks with little training. People generally know where to park when they go to the local mall. There are curbs and signs and pained lines that everyone understands and can follow easily. We don’t need a training session every time we go to a new parking lot because the system is usually pretty clear.

The ushers at my church have a system that allows each usher to know when it is their turn to serve. They know they are to wear an “usher” tag and know where to find it. They know where to stand to greet people and ensure they find a seat.

They know when they will be called on to collect the offering and where to get the offering bags. They know where to take the bags when the offering has been collected. They all do it the same way every Sunday, no matter who is on, because they follow a clear system.

When I write a sermon, I have a system I have developed over the years. I don’t have to learn how to write a sermon every week because I have a system of how I choose a scripture text and create a sermon. I know how I will do my research. I have a list of questions to ask myself to guide the interpretation and research part of the process. I know how to write an outline. I know what questions to ask to make sure I have an appropriate application. I have a list of questions that guide me to bring creativity into the presentation.

A system helps me complete the work efficiently and accurately. Sometimes, when things are not going well in a church or organization it may simply be that we do not have a clearly defined system that everyone follows. This can cause conflict when individuals try to work according to different systems.

If something falls through the cracks, it may be that we have a faulty system. For example, if important announcements are consistently absent from the weekly bulletin, it may simply be that the person responsible for the announcements did not know how to communicate those to the person creating the bulletin.

As we develop new programs or change existing ones, we need to think of what systems to establish to set up the new program for success. Systems give clear directions for what to expect, when, and in what order and help us remember to do things that we might otherwise forget.

In developing systems be clear about the expected outcome. Identify the steps required to achieve the outcome and make it as simple as possible so that new people taking on the responsibility for that area can easily and quickly know what is expected, and then do it efficiently and accurately.

Here are some simple steps to develop a system.

  1. Think through the whole process and what steps would help you get a consistent result.
  2. Determine which person in which role is responsible for each step along the way.
  3. Lay out the best order for the tasks to be completed.
  4. Print out or post the complete system step by step indicating who does what in the process.
  5. Train people to know how to do each step and give them authority to do those steps.

Systems enable good work. Take the necessary time to develop them clearly and make them available to the right people.

Keep looking up,

Andy Wiebe

Guard Your Reputation!

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What people think about you because of what they have observed about you makes a difference as to whether people will want to spend time with you or even listen to what you say.

People are always observing you and your actions, and when they do, they instantly make assessments about who you are and what you are like. As people see you act you gain a reputation. It may be a good one, it may be a negative one. The only way you can gain a good reputation is by being careful about how you act and how you treat people.

Reputation is not about being a people pleaser. This is not about trying to gain the favour of all people by only doing what you think others expect. It is about knowing who you are and what you stand for, and then consistently living that out. But your reputation is also about more than yourself, especially if you are a follower of Christ.

In 1 Timothy 3:7, the apostle Paul describes the attributes of church leaders:  

He must also have a good reputation with outsiders, so that he will not fall into disgrace and into the devil’s trap.

One of the characteristics of a church leader is to have a good reputation “with outsiders.” This is not just about a good reputation with other believers in your church, but also with those who do not yet know Jesus. Thus characteristic does not just apply to church leaders; churches, too, must be filled with people who have good reputations because this is where leaders are developed.     

The word translated “reputation” in 1 Timothy 3:7 could also be translated as “testimony.” So the church leader, or Christians in general, should have a good testimony. This means that their life and words should match up. What they believe and stand for should be evident in how they live their lives and how they interact with believers and unbelievers.

Why? 1 Timothy 3:7 indicates that a good reputation may help a person avoid “falling into disgrace and into the devil’s trap”. A bad reputation may bring personal disgrace, – as well as bring disgrace on the church you are part of and on the Christ you say you believe in. An inconsistent walk could lead a church leader into the devil’s trap where they are no longer living a good testimony and reflecting well on Christ. The bad reputation is then earned by not consistently honoring Jesus with our life. The devil would like nothing better than to make Jesus Christ or his followers look bad.

Guard your reputation, not just so you look good, but to help make Jesus look good! Make sure your belief in Jesus matches the way you do life and conduct your business. You do not want your reputation to cause others to lose interest in Jesus. Live a consistently God-honoring life!

Keep looking up,

Andy Wiebe

Ready to Preach, Pray, or Die

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There’s an old saying describing how a pastor should be ready for anything at anytime. A pastor should always be ready to preach, pray, or die. I thought of this saying the other day because of a situation I found myself in.

A friend asked me to join him in praying for a friend of his. We were going to meet in my office at the church with the plan of entering into a time of spiritual warfare. His friend did not know Jesus and was facing some torment in his life. His prayers to the god of his religion had not accomplished anything. He was desperate and was now willing to have us pray to our God for him.

One of my first thoughts was, I’m glad I am ready for this. This is going to be a spiritually significant encounter, and I am glad there is no unconfessed sin in my life. I am right with God and feel empowered to be his servant in this situation. It reminded me of the saying to be ready to preach, pray, or die. I wanted nothing in the way if I was going to ask God to fight on behalf of this friend. I was ready.

 As I contemplated this, I realized how absurd this thought was. As followers of Jesus, we should always be ready to serve God in any capacity He invites us into; not just on the occasion when we “feel” ready. Not only pastors, but all Christians should strive to be right with God at all times, ready to serve Him in any way He asks. We should not be afraid to enter into spiritual warfare, as if we had reason to think that we had to do something to prepare first. If we are in right relationship with God, through faith in His Son Jesus, then we are always ready to serve God, no matter what He asks of us.

We should always live our lives free of sin. All sin should be confessed as early and as quickly as we recognize it. We should never carry sin in our life, waiting for a specific moment to deal with it. Deal with it immediately and makes sure you are right with God. Like David, in Psalm 51, desire to live a forgiven life where we are always ready to teach others. We should never harbor sin of any kind. We should always be clean and ready for service to our God.

We need to pray regularly. We need to be in daily communication with God. We need to read Scripture to learn and hear from God, but we also need to be talking with Him all the time. I paused for more prayer as I knew this encounter was coming up in a few hours, but I already had a prayed-up life as I have regular times of prayer with God.

We should continue to build up our faith. We need to remind ourselves regularly of the goodness and faithfulness of God. He provides all we need. He answers prayer. He is with us all the time in all things we face. As we continue to remind ourselves of the great God we serve, we are also equipping ourselves to serve Him when the serving may be difficult. I was not quite sure what to expect but I knew whatever the situation was going to be, God is bigger than anyone or anything else. I had faith in God to handle the situation.

I encourage you to live your life always read to “preach, pray, or die,” always ready to serve Him in whatever situation He may place in front of you.

Keep looking up,

Andy Wiebe

Invite Books to Mentor You

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Every leader benefits from reading regularly. Even those who do not enjoy reading can benefit from disciplining themselves to read. The authors we read become our mentors. We can benefit from being mentored by those whom we may never meet and who do not know us personally, but who pour into our lives through their written words. Many of us do not have access to pastoral mentors; these authors can become that for us.

As you read, you will find certain authors that you connect with or who seem to speak into your context in a way that you find helpful. There are certain authors I have read at different times depending on the situations I was working in or issues I was facing. Choosing a book allows you the opportunity to tailor your mentoring experience to your specific needs.

Let me share four authors and some of their books I have personally benefited from.

Nelson Searcy is the – founder and lead pastor of The Journey Church in New York and author of a many church leadership books. Many of Searcy’s books are about a specific system that he has developed in his church. I found many of the principles to be adaptable to my situation even in a smaller rural church.

A few of his books that I have benefited from are:

  • Fusion: Turning First-Time Guests into Fully – Engaged Members of Your Church
  • Activate: An Entirely New Approach to Small Groups
  • The Generosity Ladder: Your Next Step to Financial Peace
  • Maximize: How To Develop Extravagant Givers In Your Church

Andy Stanley is the – founder and lead pastor of North Point Community Church in Alpharetta, Georgia and author of many books, mostly about church leadership. I especially appreciated his teaching on preaching and vision setting.

A few of his books I have benefited from are:

  • Deep and Wide: Creating Churches Unchurched People Love to Attend
  • Communicating for a Change: Seven Keys to Irresistible Communication
  • Visioneering: God’s Blueprint for Developing and Maintaining Personal Vision
  • Seven Practices of Effective Ministry

Preston Sprinkle is an – author, speaker, and teacher. I have especially appreciated his books addressing gender and same sex attraction, as well as other issues of today.

Here are a few of his books that have helped me understand the discussion around these issues better:

  • Embodied: Transgender Identities, the Church, and What the Bible Has to Say
  • People to Be Loved: Why Homosexuality Is Not Just an Issue
  • Go: Returning Discipleship to the Front Lines of Faith
  • Fight: A Christian Case for Non-Violence

Thom Rainer –  is a writer, researcher, speaker, and founder of Church Answers, a website where many pastors connect and learn together about church ministry and the life of a pastor. His books are usually short but filled with practical advice about the church.

Here are a few of his books I have enjoyed:

  • Becoming a Welcoming Church
  • I Will: Nine Traits of the Outwardly Focused Christian
  • Who Moved My Pulpit?: Leading Change in the Church
  • Unchurched Next Door

I read a lot, but these are a couple of authors I have read often and enjoyed how they spoke into my life and ministry.

Invite leaders to mentor you as you read their books. Learn from their experience and expertise. Look for a couple of nuggets that apply directly to you as you read. And keep on learning.

Keep looking up,

Andy Wiebe

The Joy of Connecting with Teammates.

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I had the privilege this past week of spending a day with others who have a similar role as I do. We don’t actually work together on the same projects or in the same church, but we are all part of the same denomination functioning in the role of transition pastors. There is a special joy in connecting with people who know your role and the situations you face because they face those situations, too. In the past, I was able to connect with fellow rural pastors and pastors in the same region. We may not all serve the same church, but we can connect and relate to shared experiences because of our similar roles.

It may feel like getting to know and spend time with these teammates takes too much time or effort that could be used for other priorities, but I have personally found value in connecting with others who understand my roles.

They understand the frustrations and joys.

    When I met with rural pastors as a rural pastor, I knew that they understood what small-town life was like. They understood the realities of serving a smaller church. When I meet with transition pastors, they know what it is like to face church conflict and to try to mediate it. Transition pastors know what it is like to help churches, to fall in love with them, and then have to move on to a new assignment in a year or two.

    When you are talking with others who know your role, you can share jokes and stories that they understand. They are “in the know” because they do the same things you do. Other transition pastors know the frustration of churches that do not want to change, even though they know they need to. They understand the joy of a board catching God’s vision together as they plan vision and strategy for the church.

    They can provide ideas and advice.

    When I meet with transition pastors, I know they use similar tools and processes as I do in helping churches transition. Transition pastors know what it is like to help churches build on the past to look to the future. One of the benefits of my recent meeting with other transition pastors is to learn about how they handle particular situations. Most of them have more experience in this role than I do so I love to soak up ideas as they talk about their ministry.

    They can pray for me with understanding and clarity.

    One of the joys of meeting with others in similar roles is that we can pray for each other with an understanding of the situations we face. Often we don’t even have to finish our story and the others are already smiling or nodding or even crying as they have gone through similar situations. They can pray for me, and I pray for them, with clarity because we have seen very similar situations where we have served.

    I encourage you to find others who are in a similar situation as you. You need to find “your people” so you can have people around to encourage you and help guide you as you need input and wisdom from them.

    Keep looking up,

    Andy Wiebe

    Getting it All Done!

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    Life and ministry can be busy times. Maybe you have taken on too many commitments. Maybe someone else piled responsibilities on you that you can’t ignore. Maybe you thought you had time for everything until an unexpected demand popped up. This happened to me recently. I had accepted a number of responsibilities and thought I could manage them until I found a leak in my shower. Now I had the added work of dealing with house repairs that I am not skilled at and do not love doing. I was beginning to feel quite overwhelmed and wondered how I would get everything done.

    As my anxiety started to rise, I paused my day to spend some time with God. As I was praying, I began to get some clarity and peace, trusting God to help me get done what had to be done by the appropriate deadlines while also dealing with my house. Here are some of the steps I took to focus on one thing at a time:

    Pause the “doing” to be with God

      I took on the various responsibilities because I believed God was guiding me in accepting them. With that in mind, I handed it all over to Him and asked him to give me the time necessary to get it all done on time. I was reminded too, that God was not surprised by my house issues. So if God put these responsibilities in my lap, then he will give me the capacity to get them done.

      Remove anything from your to do list that is not important for now

      Sometimes we feel a duty to do something that we don’t really need to do. I had to reevaluate some of my goals and responsibilities and either eliminate some, or push them to next week.

      Plan my day and week.

      With God’s help, I began plotting all my responsibilities, along with their deadlines, onto my calendar. I tried to spread out the different requirements across the whole week. Then I considered all that I felt I had to accomplish for today. As I looked at the list, I started listing them in order of priority. If I could not complete all the tasks, at least the ones that had to get done today would get done.

      Focus on one thing at a time.

      When we get loaded down with responsibilities, we can get overwhelmed because we see it all in front of us. If we can break it down to what must be done this week, and this day, and this morning, we begin to narrow our focus. And if we tackle one thing at a time, giving it our full attention, we can begin to whittle away at the pile.

      It doesn’t matter how big the pile is, you can only deal with one thing at a time, so choose one thing and give it your best. You could even tell yourself you are focusing on this for a certain amount of time, and when that time is up, you will tackle something else before coming back to the first task.

      Celebrate your accomplishments

      I find it quite exhilarating to be able to check off the items on my calendar as I complete them. It feels good to see the momentum beginning to build toward completion of all the different tasks.

      Yes, life can be very busy at times, busier than we had planned, but God can help us grow in capacity so that we can get things done faster than we thought and can complete our list one task at a time. If God wants us to do it, he will help us to get it done.

      Keep looking up,

      Andy Wiebe