vision

Preparing for Change #2: Prepare For the Projected Change

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In a world where change happens whether we like it or not, people are sometimes hesitant to follow a leader into more change. However, they may be open to change if the leader provides compelling reasons.  I talked about that in the last blog post. Another way to help people follow your change leadership is to help them prepare for the change.

Provide Examples

Some people are more willing to adopt a change if they know what to expect. Helping churches visualize the change can take away some of their fear of the unknown. They may still not be sure about it, but at least they will begin to understand where you are leading them and what that change will look like. Visualizing requires the leader to carefully explain the change with enough details that the change begins to make sense, whether they actually can picture it or just understand the steps involved.

Recently, I was leading a church in communion. Their tradition was to have the elders serve communion by passing the trays of bread and juice down the rows and people helping themselves to a piece of bread and cup of juice. Everyone waited until everyone had been served and then the pastor led them to eat the bread and drink the cup together as a congregation.

We had decided to change things up a bit. I explained to the congregation that they would be coming up to the front to receive the communion bread and juice. I came down off the stage to where the people would be coming up to show exactly where the bread and juice would be. I walked over and pointed to the side of the aisle we wanted people to come up in and which aisle they could follow to go back to their seats. I explained that we would still wait until everyone was served and participate together.

I tried to use words to explain what was happening. I tried to make my explanation itself visual as I pointed to the appropriate places and aisles. And I reminded them of what was still remaining the same. I think I helped them visualize it because it worked very smoothly!

Answer Questions

People have questions about upcoming changes. If they are given the opportunity to ask their questions, they may be more open to the change. As their questions are answered, your church members will be more informed and hopefully their concerns will be addressed. A leader may anticipate several questions and should answer as many of those early in the process, but there will always be other questions that people want clarified. As they are given time to process the upcoming change, and as they can ask questions, you are including them in the change without it just being dropped on their lap.

Stock Traders In A Meeting

Invite Engagement.

While not every change may allow this freedom, you can often invite the church to participate in planning the change. There are times when a change may be so scary for people that they do not want to be part of it at all. Forcing change will usually only increase the resistance. Do everything you can to help people see why the change is occuring, what it will look like, and what their involvement will require.

Recently, our church leadership suggested we have a Prayer Sunday, where instead of a sermon, we have corporate prayer. When I introduced the plan for the morning, I made it very clear that no one had to pray. I told them they could even say “Pass.” At the same time, I invited them to pray, even a brief sentence prayer, and gave them an example. It was good to see that most people participated, and no one seemed too uncomfortable or upset by the change.

Changes mean we have to adjust something. The better you prepare those you lead for the changes you are planning, the more likely they will be willing to adjust to the changes. May your changes go well.

Keep looking up,

And Wiebe

Turning Vision Into Reality

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My wife and I enjoy spending time in our backyard. Two summers ago, I extended our deck. I had built a small deck, but it just couldn’t accommodate enough people. We began to dream about how we could extend it. My wife asked for a bench swing to be incorporated in it. A vision began to take shape in our minds of what could be, but vision alone accomplishes nothing. I had to develop a strategy that included practical steps, in the right order, to make the vision a reality. I had to determine how much lumber I needed, and how many of the different lengths and sizes. I had to figure out how many screws I needed. I would need chain to hang the swing. Once I had the materials delivered, I needed to work the steps, one at a time. Not being an experienced carpenter, there were a few times I had to sit and think, to evaluate if I was doing things in the right order. I didn’t want to put the decking on only to realize I had missed something underneath. There were also things I hadn’t planned for and learned along the way. I had to put in extra bracing in the frame to ensure the swing would not pull the deck apart when someone was swinging on it.

The end result is an enlarged deck with a bench swing – that actually works!

Many churches have realized the value of a vision. They work hard to develop a dream for their future. They pray, and they discuss, and create a vision of a future they can picture. But now what? While defining a vision can be difficult, it gets even harder as you move to developing a strategy to work towards that vision. This is where churches often fall short. They have a vision but don’t know how to actually achievve it. They lack a strategic plan.

When I work with a church to support their development of a strategic plan, I suggest the following steps and ask these questions along the way:

One: Pray

Pray first, pray during the planning, and pray as you move toward your goals. The church belongs to God so listen to him as you create and implement your strategy. Invite him to do his work in and through your efforts.

Two: Set clear Goals.

What goals can you work towards that will help you accomplish your vision? These goals act as checkpoints on the way to fully reaching your vision, to help make it less overwhelming.

Three: Create Action Steps

For each goal, determine the steps needed to accomplish that goal.

What smaller steps can be taken to move toward that goal? Can that larger goal be broken down into smaller manageable steps?

Are there certain steps that need to be accomplished before others?

Four: Assign Resources

This is primarily about people and finances.

Who needs to be assigned to this goal, or specific steps along the way?

Who needs to be in on decisions affecting these steps?

How much money is required for each step?

Will this be funded from a fund already in place or will fundraising be required?

Five: Establish a Timeline

What order do these steps need to be in? Determine a timeline, along with completion dates.

When will you start each step? When will you finish each step?

Six: Evaluate, Adjust, and Keep Going.

When it seems you are nearing the achievement of your goals, take time to evaluate to ensure you accomplished what you needed or if any readjustment or reworking of the strategy is needed.

If you want to see your vision becoming a reality, it is important to do the difficult work of creating a strategic plan and sticking to it. So, church leaders, I hope you have a vision for your church. Take the time to develop a strategy to help you move forward to achieving it.

Keep looking up,

Andy Wiebe

Pastors Are Doing Too Much!

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Pastors do a large part of what is required in the work of most churches; after all, that is their role. And pastors are quick to take on duties that are not part of their responsibility. Pastors face the temptation to do too much. They often do more than their job description asks of them, doing things that others in the church could do.

As time passes, pastors slowly add more tasks to their plate thinking it’s easier to take on one more duty than to find someone else to do the job, especially if they need to be trained to do it. Rather than train a volunteer to design and print the weekly bulletin, the pastor takes it on. After all, “it’s only going to take about an hour.” Rather than finding someone else to look after locking up on Sunday, the pastor just does it. Slowly, the pastor does more and more of what someone else in the church could be doing. And, in a sense, without realizing it, pastors are hoarding the work of the ministry.

A few churches that I have heard from that saw value in the time they had between pastors alluded to this tendency. They found the transition period was good for their church because when the pastor left, more people in the congregation felt the freedom to step up and serve.

Churches in transition may see new opportunities for people to serve in those extra duties that the pastor took on that were outside of his role. As they look for people to serve, new people are stepping up and getting involved. The work is shared with more people, and there is a greater sense of everyone playing a part.

Pastors, we need to delegate. This is discipleship. This is mentoring. This is equipping. When we show a volunteer how to lock up or do the bulletin, we are equipping them with information and skills they did not have and were not using before. When we train a volunteer to manage the prayer chain, we disciple them, helping them to be part of the prayer ministry. When we train others to lead small groups, we are discipling.

And the things you have heard me say in the presence of many witnesses entrust to reliable people who will also be qualified to teach others.

2 Timothy 2:2 (NIV)

It is too easy for pastors to think that discipleship is only about spiritual things or helping people learn to share their faith. Pastors need to recognize that discipleship is about other parts of the Christian life too, the practical ways that people can learn to contribute to the work of the church and the expansion of God’s kingdom. Discipleship includes training someone to be an usher or training a new sound person. It includes training people to be good greeters.

Pastors have the responsibility of equipping their members for acts of service. In Ephesians 4:11-13, the Apostle Paul stated the roles of church leadership: “to equip his people for works of service, so that the body of Christ may be built up.” Pastors must equip members to serve, so hand off some of the responsibilities you have been carrying.

Pastors, let’s not take on roles in the church that the Holy Spirit has gifted others to do. The Holy Spirit gives spiritual gifts to every believer in the church. Help each member find their areas of gifting and release them to serve, even if it means a little extra effort on our part to equip and disciple them.

Keep looking up,

Andy Wiebe

Getting it All Done!

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Life and ministry can be busy times. Maybe you have taken on too many commitments. Maybe someone else piled responsibilities on you that you can’t ignore. Maybe you thought you had time for everything until an unexpected demand popped up. This happened to me recently. I had accepted a number of responsibilities and thought I could manage them until I found a leak in my shower. Now I had the added work of dealing with house repairs that I am not skilled at and do not love doing. I was beginning to feel quite overwhelmed and wondered how I would get everything done.

As my anxiety started to rise, I paused my day to spend some time with God. As I was praying, I began to get some clarity and peace, trusting God to help me get done what had to be done by the appropriate deadlines while also dealing with my house. Here are some of the steps I took to focus on one thing at a time:

Pause the “doing” to be with God

    I took on the various responsibilities because I believed God was guiding me in accepting them. With that in mind, I handed it all over to Him and asked him to give me the time necessary to get it all done on time. I was reminded too, that God was not surprised by my house issues. So if God put these responsibilities in my lap, then he will give me the capacity to get them done.

    Remove anything from your to do list that is not important for now

    Sometimes we feel a duty to do something that we don’t really need to do. I had to reevaluate some of my goals and responsibilities and either eliminate some, or push them to next week.

    Plan my day and week.

    With God’s help, I began plotting all my responsibilities, along with their deadlines, onto my calendar. I tried to spread out the different requirements across the whole week. Then I considered all that I felt I had to accomplish for today. As I looked at the list, I started listing them in order of priority. If I could not complete all the tasks, at least the ones that had to get done today would get done.

    Focus on one thing at a time.

    When we get loaded down with responsibilities, we can get overwhelmed because we see it all in front of us. If we can break it down to what must be done this week, and this day, and this morning, we begin to narrow our focus. And if we tackle one thing at a time, giving it our full attention, we can begin to whittle away at the pile.

    It doesn’t matter how big the pile is, you can only deal with one thing at a time, so choose one thing and give it your best. You could even tell yourself you are focusing on this for a certain amount of time, and when that time is up, you will tackle something else before coming back to the first task.

    Celebrate your accomplishments

    I find it quite exhilarating to be able to check off the items on my calendar as I complete them. It feels good to see the momentum beginning to build toward completion of all the different tasks.

    Yes, life can be very busy at times, busier than we had planned, but God can help us grow in capacity so that we can get things done faster than we thought and can complete our list one task at a time. If God wants us to do it, he will help us to get it done.

    Keep looking up,

    Andy Wiebe

    Summer Road Signs Series – #2: Stop Signs

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    We began the Summer Road Signs Series with speed signs. Now we’ll go to the opposite: stop signs. While moving forward and heading toward new adventures and new goals is exciting, there are times when we must stop. Eventually we have to take our foot off the gas, apply the brakes, and stop.

    Stop signs remind us of a few things. Sometimes we need to stop because we are coming to an intersection, and other traffic may be coming through. If we don’t stop, we may be hit by other traffic. There are times when we need to slow down and stop in life. We have all kinds of distractions and frustrations and even opportunities coming our way all the time.

    Sometimes we need to stop to just reset ourselves, to get our bearings. We need to remember to watch out for what is going on around us. Are there dangers we have been ignoring? Are there opportunities we have missed because we have been going forward with such passion and determination, we never recognized them? Slow seasons can give opportunity for us to stop and assess where we have been, where we are, and where we are going.

    For ourselves and our families, stopping to spend time reconnecting is valuable. Summer can be busy chauffeuring kids to camp or swimming lessons or tutoring. It can fill up with family gatherings and other expectations. But take time to spend with your family doing very little except being together. Instead of working on another project or chasing another busy thing, slow down and just listen to each other and talk about each other’s dreams and desires, hurts and frustrations. Pause to listen to each other.

    In our desire to move ahead, have we left people behind? Do we need to give time for our team to catch up with us? As pastors, we set vision and direction for our churches. Are we giving time for our teams and churches to capture that vision and move with us? As leaders, our jobs include thinking about our goals and our vision all the time, but the reality is that those lead have other things on their minds too. They are not necessarily prioritizing moving towards these goals at the pace we are. A stop sign may remind us to give time for those we lead to catch up.

    A stop sign could be at a T-intersection where we need to choose right or left. In our desire to move ahead, there are times we need to stop to figure out our next direction. What’s next? Just blindly choosing a direction in order to keep going may take us in the opposite direction of where we should be heading. Even if you are confronted with two equally good options, the stop will give space to allow you decide which one to take.

    A stop sign may also be a reminder to just pause. We all need, in biblical terms, an occasional sabbatical. When God created the world, the seventh day, the final day, was a day of rest. It was a time to recognize that the work that had been done was enough. It’s okay to stop. To rest from busyness and take a break. A sabbatical is a reminder that our worth is not found in what we produce or what we do. When the work stops, you are still loved by God and valued as a person, a child of His.

    There is also value in having other “sabbath” times. Taking a vacation can be a sabbath as we stop doing and pursing and producing and enjoy the people around us and take pleasure in the world God has created.

    Yes, it is fun to move ahead at full speed, but it is important to recognize the stop signs and take the important breaks that refresh and reorient us for the next part of our journey.

    Enjoy the stops signs!

    Keep looking up,

    Andy Wiebe

    P.S. Next week’s road signs: Watch for Wild Animals

    Book Reviews: Andy’s 2023 Reading Experience

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    I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

    PRAY & GO: Your Invitation to Become a Great Commission Christian – by Thom S. Rainer.

    Thom Rainer has written a great book that is used for Church Answer’s Hope Initiative, a 30-day journey that can be done as a group or individually. When you sign up for the Hope Initiative you also get other supporting resources and video encouragement in you 30-day journey. The intent of the book is to help you become more active in sharing your faith as you pursue the fulfillment of the Great Commission of introducing others to Jesus. A great book to help you grow as a disciple of Jesus.

    Courage to Risk

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    It is common to seek out safety and security. We want to know that we, and those in our care, are not in danger or lacking in anything. But progress is only made as someone has the courage to step out and try something new. If safety is our number one priority, we will never try anything new.

    To be a good leader one must be willing to try something new, at least occasionally. We recognize that what we are doing may not be enough, that there might be other options out there that are better than what we are doing right now. The problem is, we don’t know if there are better options unless we try. Trying something new is a risk. When we step out of the safety of our comfort zone and the familiar, we move into uncharted territory for us and the church or organization we lead.

    A pastor may need courage to try something new in a worship service – something a little unusual. I risked a change last Sunday. We had completed a sermon series I was working through and didn’t want to start a Christmas series just yet. As I thought about the service, I got an idea I felt may have been from God, but it was different. I am still a new pastor at this church, having only served them for about three months. I wasn’t sure if I was trying something they might respond to or not.

    Here’s what I did: I introduced the Sunday as a Scripture Sunday. At the beginning of the service, I gave the congregation a heads up, that I would ask them to read or quote their favorite scripture. I made sure we had mics for people to go to so everyone could hear them read. I introduced the morning with a brief look at 2 Timothy 3: 16-17 which highlights the value and importance of scripture. I referenced 1 Timothy 4: 13 where the Apostle Paul encourages Timothy to include public reading of scripture in their worship services. When I opened up the floor for people to read their verses, I was pleasantly surprised at how many people came up to quote or read verses.

    I had no idea how that morning would turn out, but I risked it and was pleasantly surprised. And I was encouraged to see how scripture was obviously an important part of many people’s lives.

    There are many areas in a church or an organization that could benefit from a change. Have the courage to try. Though it can be tough to introduce a big change, it may help to approach it as a trial and see how it goes. Sometimes people are willing to try something new if they know it is not forever and will be evaluated later. If after a trial period it turns out to be less than ideal, then put it aside and move on, but if it is a good idea, now you can evaluate and improve it and keep going!

    Courage is also required when reorganizing responsibilities, and letting someone else take over a responsibility you previously held. As much as you can prepare someone else, training and equipping them for that role, there is still the risk that they may do a terrible job and you will have to deal with problems after. Yet, if you have done your part to prepare the person taking over, they may even do a better job than you, though likely not exactly as you would had done.

    Courage is necessary when you have to speak truth into a difficult situation. When you have to confront someone about their actions, you never know how they might respond. You may be risking a friendship breakdown. But sometimes you have to courageously speak up for the best for the larger organization.

    Courage is required when leading a church toward a new vision. Even when many people from the church contributed to developing the vision, you do not know what the end result will be. You are moving toward a new vision, trusting that you have carefully sought out the best route. The risk is you don’t know exactly what it will look like until you get there. But take courage and move forward.

    Courage is vital for any leader, vital for any pastor who is concerned about leading their church well. Prayerfully assess the risks and ask God to guide you as you courageously move in the direction you believe God is leading. Take courage and lead on.

    Keep looking up,

    Andy Wiebe

    The Importance of Critical Assessment

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    Now the Berean Jews were of more noble character than those in Thessalonica, for they received the message with great eagerness and examined the Scriptures every day to see if what Paul said was true.

    Acts 17:11

    There are times when we need to critically assess certain things. The Bereans in the verse above were carefully assessing the good news the Apostle Paul shared with them in order to determine if what he said was true or false. Rather than writing him off, as some other towns did, the Bereans understood the value of examining the situation carefully and responding appropriately.

    There are many times in the work of the church or an organization where critical examination is beneficial. Hare some examples of areas that require careful assessment.

    Programs

    Churches often begin a new program with excitement and a hope that it will be meaningful and accomplish a certain purpose. The program may succeed and serve the church well, but there may come a time when the program no longer serves the same purpose, or something else might serve the church better. If you do not assess the program critically, you may be holding on to something that no longer has value. Instead, ask these questions regularly:

    • What is the goal of this program, and is it achieving that goal?
    • Is this the best program to achieve that goal?
    • Would the church be best served if this program was dissolved, or replaced?

    Budgets

    In my years of serving the church I have been part of many budget-setting meetings. It is surprising how often a budget line is approved or denied without real assessment of its value.

    Sometimes budget amounts are simply left as is, or increased slightly because of overspending the previous year. This lacks critical thought process about why each amount is designated for each area.

    In my years of serving the church I have been part of many budget-setting meetings. It is surprising how often a budget line is approved or denied without real assessment of its value. Sometimes budget amounts are simply left as is, or increased slightly because of overspending the previous year. This lacks critical thought process about why each amount is designated for each area.

    Some churches invite program or ministry leaders to submit budget requests. This might require that some assessment take place if those leaders prayerfully determine what their plans and expenses are for the next year, while keeping the vision in mind. The following questions could be helpful:

    • What is our ministry plan for the next year?
    • What expenses will we ask the church to fund, and why?

    New Hires

    As a Transition Pastor, I am continually working with churches who are looking for a new pastor. I am hired to help them make a wise choice. This includes asking the leadership questions to help them assess each candidate carefully. When a church has been without a full-time pastor for a period of time, there is a desire to find their next one quickly. As they receive resumes, it is easy to fall in love with a candidate without being critical enough. While it seems harsh to the average church leader, you must evaluate your candidate according to some strict expectations. You want the right person, not just someone who seems nice. Here are some questions to ask regarding the candidate:

    • How closely does this candidate match your job description?
    • Are the candidate’s beliefs and philosophies closely aligned with the church’s?
    • Will this person be the best one to lead your church toward its goals?

    There are many other areas a church leader needs to assess critically, and there are many other questions to ask in the evaluation process, but most importantly, do the critical assessment necessary to ensure you have the best results moving forward.

    Keep looking up,

    Andy Wiebe

    A Decision Making Guide

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    The following guide is created to help boards and committees move beyond discussion and questions to the point of decision. The goal is a well thought-out and God-honouring decision.

    1. Clarify the decision:

    • Do I have all the information I need to consider this decision? Collect and disperse needed information to all involved in the decision-making process.
    • Review all related information. (read, watch, listen, etc.)
    • Does this decision have to be made right now, or can we wait a bit to pray and gather all pertinent information?
    • Determine who will be affected by this decision, and how.

    2. Write the motion:

    • WRITE OUT THE QUESTION BEING DEBATED. Write out a motion that clearly defines the decision being made and asks for a “yes” or “no” answer. Either you vote for or against the motion.
    • One person makes a motion: I move that _______________________________________.
    • The chair calls for a seconder. If someone seconds the motion, you can go on and have the necessary discussion leading to a decision on that motion. If there is no seconder, then the motion does not stand and you move on to the next order of business.

    After walking through the steps below, the chair then calls the board to declare their “Yes” or “No” to the motion. A simple majority wins, yet you want to strive for a unanimous vote if at all possible.

    Good motions include:

    • The precise decision being made
    • Any related deadlines
    • Who is responsible for the action in the motion

    3. Biblically informed:

    • Does Scripture say anything that speaks to this decision? Read appropriate scriptures.

    4. Vision directed:

    • How will our decision help move our Vision forward? Some decisions may not directly relate to the vision, but any that work against it should be avoided.

    5. Guiding Documents:

    • Guiding documents need to inform a board’s actions and decisions. These may not always need to be consulted but you need to be aware of them enough to make sure you only make decisions that uphold them and are consistent with them.

    Possible guiding documents

    • Policies and Procedures
    • Constitution
    • Statement of Faith
    • Job Descriptions
    • Etc.

    6. Prayer:

    • Pray about decisions that are coming up prior to the meeting.
    • Pray during the meeting. Ask God to speak to you through this whole process.
    • Listen to God and ask Him to give you direction on how to vote on the issue.
    • Pause for prayer before the decision is made.

    7. Board unity:

    • Discuss the issue together. And then decide together. Strive for unanimity. It should be a rare decision that gets passed by a vote where even one board member is opposed.
    • The board speaks as one voice – Once the decision is made, whether you were in favor or not, you abide by and support the decision that was made.

    8. Anything else to consider?

    • Consider any other aspects of the decision.

    Download GUIDE here.

    Keep Looking up,

    Andy Wiebe

    Book Reviews: Andy’s 2023 Reading Experience

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    I will be sharing a brief review of every book I read this year. Hope you enjoy and hope it encourages you to keep reading.

    HOLY CONVERSATIONS – by Gil Rendle and Alice Mann

    Holy Conversations: Strategic Planning as a Spiritual Practice for Congregations, is a practical workbook for anyone who is looking to lead a congregation to a unified vision and purpose. This book would be especially appealing to those who have little or no experience in leading a church through vision setting and strategic planning. They offer a number of examples, resources, and tools in the appendix that you could use as is or adapt to your local setting. If you are looking to lead a congregation to become more purposeful and with a unified mission, consider this book as a resource.